A clean invoice gets you paid faster than a scribbled total on the back of a receipt. Grab our free contractor invoice template below, fill it in, and send it. Then, when writing them by hand gets old, let Workeey's invoicing build the same invoice from a finished job in one tap.
An invoice isn't a formality. It's the one document that tells a client exactly what they owe and why, so there's nothing left to argue about. Leave out a field and you invite a delay or a phone call. Every trade invoice needs your business name and contact details, the client's name and address, a unique invoice number, the date you sent it, and a clear due date so nobody has to guess when the money is late.
Under that goes the work: one line for each task or material, with a quantity, a rate, and a line total. Add up the subtotal, apply your tax rate, and put the grand total in bold where it can't be missed. Finish with how you want to be paid and a one-line thank-you. That's the entire skeleton, and it should never spill past a single page.
Here's a plain template you can paste into any document, print onto a pad, or fill in on the tailgate between jobs. Swap anything in brackets for your own details and delete what you don't use. Keep a blank master copy somewhere safe so you're not rebuilding the layout every time. The simpler and cleaner it looks, the faster people tend to pay it.
Structure it top to bottom so a client's eye lands on the total. Your details up top, theirs just below, then the numbered line items, then subtotal, tax, and total. Payment instructions and a thank-you close it out. If you attach photos of the finished work, the client sees proof and questions dry up before they start. Here's the skeleton to copy:
Write line items the way you'd explain them out loud: "Replace kitchen shut-off valve," not "misc plumbing." Vague lines are what clients push back on. Break labor and materials into separate lines so a customer can see where the money went. If you charge a call-out or trip fee, give it its own line too — surprises on an invoice are how you lose a repeat customer.
Set the due date as a real date, like "due March 14," instead of "upon receipt," which everyone ignores. Double-check the tax rate for the job's location, because that's the number that quietly costs you. Number every invoice in order so you and the client can reference it later. And never send #1 — start at #1001 so a new client doesn't realize they're your very first.
A template is a fine start, but it makes you the machine. You renumber by hand, retype the same client every time, and hope you didn't fumble the math. There's no record of what you sent, no nudge when a client goes quiet, and nothing to fall back on when the invoice is on a laptop at home and you're standing in a basement with no signal. That's where the work leaks out of your day.
Workeey's invoicing builds the same invoice from a finished job in one tap — client, line items, tax rate, and job photos all carry over, numbered automatically. It sends by email, works offline and syncs when signal returns, and tracks each invoice as draft, sent, paid, or overdue. Turn on automatic payment reminders so you stop chasing, and connect Stripe so clients pay by card or bank from the invoice. The free plan covers it to start — see pricing.
Yes. Copy the template above into any document, print it, or fill it in by hand — no sign-up, no download gate, no strings.
Your business and contact details, the client's name and address, a unique invoice number, the date, a due date, itemized work with a subtotal, tax, and a bold total due.
It depends on your state and the type of work. Check your local rules, then set the correct rate for the job's location so the total is right the first time.
Let Workeey build it from a finished job in one tap and number it for you, so the client, line items, and photos carry over automatically.