Mowing routes, mulch installs, fall cleanups, snow in the off-season — a landscaping business runs on tight days and repeat clients. Workeey keeps it all on your phone: schedule the route, invoice from the finished job, and get paid without chasing. Free forever, works offline in the truck.
A landscaping day is a dozen small stops, not one big job. Mow here, edge there, drop mulch across town, squeeze in a hedge trim before the rain rolls in. The old office software was built for a desk and a dispatcher you don't have, with menus you'd need a laptop to reach. Workeey is built for the phone in your pocket and the truck you're already sitting in. You open it and today's work is the first thing on the screen — every visit, every window, in the order you'll actually drive them.
Your schedule shows the day as time slots, from and to, so the client knows you're coming between nine and ten and you know exactly what's left before dark. Adding a job is also where you enter the client, the address, and the notes — the gate code, the dog in the back, where the outdoor spigot is hidden. The day view auto-expands to whatever you've got booked, so a jammed spring Saturday and a quiet winter Tuesday both read clearly at a glance without any pinching or scrolling.
Repeat lawns cluster in neighborhoods, and the difference between a smart route and a random one is an hour of daylight and half a tank of gas. Workeey routes you to the next client with a single tap, or optimizes the whole day's stops into the shortest loop before you pull out of the driveway. It opens the map you already trust — Google Maps, Waze, or Apple Maps — so you get live traffic and the turn-by-turn voice you're used to, with no new navigation app to learn on the job.
That matters most in the spring rush, when the list runs long and every extra mile is a stop you didn't get to. Cutting the backtracks out of a day usually means one or two more lawns before dark, and across a whole season that's real money you were leaving on the road. Because the routing lives in the same app as the schedule and the invoice, you're never copying an address out of one place to paste it into another — the whole day flows from one screen to the next.
The fastest invoice is the one you send before you've even loaded the mower back on the trailer. From a finished job, invoicing is one tap: the client, the line items, your tax rate, and the job photos all carry straight over as proof of the work you did. It's numbered automatically, so your books stay clean and sequential without you thinking about it. Or start a blank invoice for a one-off cleanup or a mulch install. Statuses move from draft to sent to paid, with overdue flagged so nothing quietly slips through the cracks.
Out in a yard with no signal? Workeey works offline. The invoice sits safely in a durable queue and sends itself the moment your phone finds a bar again — you don't babysit it and you don't lose it. That's the whole point of billing from the field instead of at the kitchen table at ten at night: the money's requested while you still remember exactly what you did, which line items to charge, and which extra you agreed to on the spot. The work and the bill stay tied together instead of drifting apart by the end of the week.
Landscaping lives on the weekly and biweekly mow — the same lawns, all season long. Workeey keeps a full record on every client: contact info, the address with Google autocomplete so you get it right the first time, notes, backed-up photos, and the complete history of jobs, invoices and payments. So when Mrs. Alvarez calls about last month's cleanup, you're not digging through a glovebox full of crumpled receipts — it's one tap, with the photos, the dates, and the amount she paid right there in front of you.
For the standing visits, put the recurring appointment on your Google Calendar and it syncs both ways into Workeey — edit the time in either place and it writes back, near-instant. Each visit becomes a job you can invoice, and the site notes travel with the client, so a new season never means re-typing the gate code you finally learned last year. The relationship builds in one place instead of scattering across texts, a paper book, and whatever you half-remember from the last time you were out there.
Connect your own Stripe and every invoice you send carries a pay link. The client taps it and pays by card or straight from a US bank account with ACH, which usually costs you less in fees than a card does. You see money owed and money paid as running totals on your dashboard, and each client's payment history sits neatly under their name, so at any moment you know who's square and who's quietly fallen behind on you.
Then the chasing goes on autopilot. Workeey sends automatic payment reminders by email on a schedule until the invoice is paid or you switch them off — you pick the tone once, friendly or firm, and forget about it. Text reminders are coming; email is the piece that runs today, and it's plenty. Think of it as the polite pest that nudges the slow-payers along without you having to send an awkward "just following up" text at nine at night after a twelve-hour day in the sun.
Quoting a full-yard install or a big fall cleanup? Enter the job and Workeey suggests an estimate, or ask the built-in AI for one and tweak the number to fit. Estimates live inside the job itself, so the figure you quoted is right there when the work's done and it's time to bill — there's no separate estimate document to hunt down or reconcile. Job photos and videos are organized and backed up, and they double as clear before-and-after proof stapled onto the invoice, which quietly settles most "did you really do all that?" arguments.
The AI button sits on every screen in the app. Type to it or just talk — draft an invoice, write the follow-up email, knock out a quick estimate, or ask what you did for a client last fall before you show up again. It's the part that handles the writing you'd rather not do with dirt under your nails and a truck to unload, so the phone keeps working the paperwork while you keep working the yard. Nothing about it needs a manual; you ask in plain words and it answers.
Landscaping income swings hard — flat-out from April to October, thin in the dead of winter, and snow work wedged in wherever it falls. Your dashboard is the login landing page, and it puts today's jobs, money owed, and anything overdue right up front, with widgets you can rearrange to match how you actually run. In the slow months it's where you see who still owes you before you commit real cash to next season's equipment, so the quiet stretch doesn't turn into a cash-flow surprise you didn't see coming.
Workeey is free forever — try the whole thing in one tap with guest mode, no account, just a username and your trade. When you're ready for more reminders and QuickBooks sync, Pro and Premium are there waiting. See pricing, or compare us head-to-head with Jobber and Housecall Pro — the two-way Google Calendar sync alone is something neither of them does. Run a cleaning side too? The same tools cover cleaning work just as cleanly.
Yes. The free plan is free forever and covers scheduling, routing, invoicing, payments through your own Stripe, and 10 email reminders a month. Pro and Premium add more reminders and QuickBooks sync when you want them. You can try everything first with guest mode — one tap, no account, just a username and your trade. See pricing for the full breakdown.
Put the standing visit on your Google Calendar and it syncs both ways into Workeey's day view — change the time in either place and it writes back almost instantly. Each visit becomes a job you can invoice, and the client's site notes and full history are one tap away, so you never re-enter the gate code or forget what you did last time.
Yes. Invoices and changes you make offline drop into a durable queue and send themselves the moment your phone gets a bar again. You can bill from a back yard with zero coverage and trust it goes out — nothing is lost and you don't have to remember to resend anything later. That's exactly why billing from the job beats billing at the kitchen table.
Connect your own Stripe and every invoice carries a pay link. Clients pay by card or straight from a US bank account with ACH, which usually costs less. You see money owed and money paid as totals, plus each client's full payment history. Slow payers get automatic email reminders on a schedule until they finally settle up with you.
Workeey is built around the person running the business. You plan the day's stops, optimize the route your crew drives, keep notes on every site, and bill each job right from your phone. Everything — schedule, routing, clients, invoices, payments — lives in one place, so nothing gets copied between apps or lost on a scrap of paper in the truck.