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Free pressure washing invoice template, with a paver patio and fence filled in
Pressure washing sells on the before-and-after, but the invoice has to work on a Tuesday when the customer sits down with their bank app. Square feet for flat work, linear feet for fences and gutters, and materials on their own lines make it easy to read. Copy the free pressure washing invoice template below, check it against the filled-in patio and fence sample, and send it while the pavers still look new. See what Workeey does for pressure washing.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The invoice is emailed to the customer from the app with a pay link, so after you connect Stripe they can pay by card, Apple Pay, Google Pay or US bank.
- You'll see each invoice as draft, sent, paid or overdue.
- For one that's late, turn on reminder texts and they go out on a schedule, up to eight, until it's paid.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a pressure washing invoice
List every surface you cleaned with its size: the driveway, patio and walkways in square feet, the house by its siding area or by story, and fences, deck rails and gutters in linear feet. Next to each one, say how you cleaned it. Concrete takes a surface cleaner at high pressure, while siding, roofs and vinyl fences get a soft wash with a cleaning solution at low pressure. Writing the method down shows the customer you didn't blast their siding.
Sealing, re-sanding and stain removal are separate jobs and should be separate lines, with the sealer and sand billed as materials. Rust, oil and gum removal are usually per spot. Note whose water you used and what you did to protect plants, and record any damage that was already there: cracked concrete, loose siding, oxidized paint that chalked off. That way nobody later blames the wand.
- Business name, phone, email, and insurance details if customers ask
- Customer name and the property address
- Invoice number, service date and due date
- Each surface with its square or linear feet
- The method for each: surface cleaner, pressure or soft wash
- Sealing and re-sanding as their own lines, materials apart
- Spot work: rust, oil, gum, by the spot
- Plant protection, existing damage noted, tax and total (is labor taxed in your state?)
Copy this pressure washing invoice template
Paste the skeleton into a document or your phone's notes and fill in the brackets. Keep the measurements in the description, not just in your head; the customer who books again next spring will compare the two invoices.
The existing-damage line is the one to fill in before you start, while the customer is standing with you.
- [Business name] · [phone] · [email]
- Invoice #[2785] · Service date: [date] · Due: [date]
- Customer: [name] · Property: [address]
- [Surface] — [sq ft] × [rate] = [$] · Method: [surface cleaner / soft wash]
- [Surface] — [sq ft] × [rate] = [$]
- Fence / rails / gutters — [linear ft] × [rate] = [$]
- Re-sand joints — [sq ft] × [rate] = [$] · Sand — [bags] × [price] = [$]
- Seal — [sq ft] × [rate] = [$] · Sealer — [gal] × [price] = [$]
- Spot removal: [rust / oil / gum] — [spots] × [rate] = [$]
- Existing damage noted: [cracks, oxidation, loose boards]
- Subtotal [$] · Sales tax [rate]% on [materials or services] [$] · Total due [$]
- Terms: [due date] · Pay by [link or check]
Sample pressure washing invoice, filled in
This is the template filled in for a back-yard job: a 20-by-24-foot paver patio cleaned, re-sanded with polymeric sand and sealed, 160 feet of white vinyl fence soft-washed on both sides, and the gutter faces brightened. Every name and number is invented. Tax is charged on the sand and sealer only; some states tax pressure washing as a service, so check yours.
| Qty | Price | Amount | |
|---|---|---|---|
| Paver patio surface-cleaned | 480 sq ft | $0.35 / sq ft | $168.00 |
| Paver joints swept and re-sanded, labor | 480 sq ft | $0.90 / sq ft | $432.00 |
| Polymeric sand | 8 bags | $36.00 / bag | $288.00 |
| Paver sealer, two coats, labor | 480 sq ft | $0.60 / sq ft | $288.00 |
| Water-based paver sealer | 5 gal | $54.00 / gal | $270.00 |
| Vinyl fence soft wash, both sides | 160 ft | $1.75 / ft | $280.00 |
| Gutter faces brightened, front and back | 140 ft | $1.20 / ft | $168.00 |
| Subtotal | $1,894.00 | ||
| Sales tax 7% on sand and sealer ($558.00) | $39.06 | ||
| Total due | $1,933.06 |
Sand and sealer are billed at cost plus 20 percent: $30.00 bags of sand became $36.00 and $45.00 sealer became $54.00 a gallon. The patio was measured at 20 by 24 feet. The fence is billed by the linear foot of fence, both sides included. Plants by the patio were wet down before and rinsed after cleaning. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Pressure Washing Co.
How to invoice pressure washing
Measure every surface while you quote, and invoice the same numbers. A measuring wheel for driveways and a quick count of fence sections takes two minutes and keeps your square-foot price honest. If the job started from our pressure washing estimate template, copy its lines straight across; for what to charge per square foot, see how much to charge for pressure washing.
Sealing pavers or wood can't happen the same day as washing, because the surface has to dry. When a job spans two days, send one invoice when it's finished, and say on the quote that payment is due on completion. Many pros set a minimum job price so a small patio still covers the drive and setup time. For commercial clients like storefronts or apartment complexes, put their purchase order number on the invoice.
- Measure every surface and bill the same numbers you quoted
- Write the method beside each surface
- Bill sealer and sand as materials, labor as its own line
- Photograph existing cracks and oxidation before you start
- Add the purchase order number for commercial work
Or do it free in Workeey
In Workeey each wash is a job with the property address, your measurements and your photos. When the hose is coiled, one tap turns the job or its estimate into an invoice with the customer, address and every line carried over, tax added and the invoice numbered for you.
The invoice is emailed to the customer from the app with a pay link, so after you connect Stripe they can pay by card, Apple Pay, Google Pay or US bank; online payments carry a small processing fee. You'll see each invoice as draft, sent, paid or overdue. For one that's late, turn on reminder texts and they go out on a schedule, up to eight, until it's paid. Invoicing is free on the free plan.
More for pressure washers: pages and free templates
- Pressure washing software — quotes by surface, rain days, the job billed
- How much to charge for pressure washing — a guide to setting your prices
- How to start a pressure washing business — a step-by-step guide to going out on your own
- Best apps for a pressure washing business — the apps for this trade compared
- Pressure washing estimate template — a free quote sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
How do you invoice for pressure washing?
List each surface with its size and rate: flat work like driveways and patios by the square foot, fences and gutters by the linear foot, houses by area or story. Add sealing, sanding and spot removal as separate lines, then tax and the total.
What should a pressure washing invoice include?
Your business details, the customer and property, the service date, every surface with its measurement, method and price, any materials, existing damage you noted, tax if it applies, the total and the payment terms.
Do pressure washers charge sales tax?
Some states tax pressure washing as a cleaning or building service and others don't. Materials like sealer are more often taxable. Check your state and name the tax base on the invoice.
Should I charge separately for sealing after pressure washing?
Yes. Sealing is a second job with its own materials and drying time. Bill the sealing labor by the square foot and the sealer as a material, so the customer sees what each part cost.