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Pest control software for the one-truck operator
An initial clean-out, a follow-up two weeks later, then the same house every quarter for as long as they're a customer. Workeey keeps that rhythm on your phone: quarterly service as repeating jobs on the schedule, what you saw and did at each property in its notes, and an invoice with a pay link after every service. Free to start, with no card.
Initial treatment, follow-up, then quarterly
Most residential pest control runs on the same shape. A new customer gets an initial service, which is the big one: inside and out, a heavier treatment, maybe the crawlspace. Then a follow-up a couple of weeks later to check it took. Then the house goes on quarterly service — or monthly, for a restaurant kitchen — and you come back on that rhythm until they cancel. The initial is priced higher; the quarterlies are the steady money.
In Workeey, the initial and the follow-up are jobs with time slots on the schedule. The quarterly service is a repeating job in the rhythm you agreed, which adds the next visits to the schedule (12 at a time, or up to 60 with a custom rhythm), and each visit shows up as its own job you can work and invoice. When a customer asks to push the spring visit a week because they're away, move that one visit; the rest of the year stays put.
- Initial treatment and follow-up as their own jobs
- Quarterly or monthly service as a repeating job
- Each service is a job you can invoice
- Move one visit without touching the rest
Treatment notes for every property
Pest control is a memory game. Where the ant trail came in last spring, which corner of the garage had droppings, the bait stations along the back fence, the customer whose cat has to stay inside during the exterior treatment. Write it in the customer's notes and save photos to the job, and next quarter you walk up already knowing where to look.
A plain note isn't a regulatory record, though. If your state wants an application log with products, registration numbers and amounts, keep it wherever your license requires; Workeey isn't built to be that log. What it does well is the practical memory a one-person outfit needs to do good work, and to answer the customer who asks what you did on the last visit.
- Notes on entry points, stations and problem spots
- Photos saved to the job and the customer
- Pets, gate codes and access in one place
- Not a replacement for your state's application records
Callbacks without losing track
Every pest control business does callbacks. The ants came back, a mouse showed up a week after the exclusion work, the wasps rebuilt under the eave. Most are covered by the service agreement and some aren't. Add the callback as a job on the day you'll go, write what you found and did in the notes, and decide what to bill. A callback you're covering simply never gets an invoice; one outside the agreement gets one from the finished job like anything else.
Because each visit lives under the customer, you can see the pattern. Three callbacks in one summer at the same house says something about that house, or about that price. When it's time to talk about raising a customer's quarterly rate or adding a perimeter treatment, the history is on your phone instead of in your head.
- Callbacks booked as jobs, with notes
- Covered callbacks never get an invoice
- Extra work billed from the finished job
- A customer's full service history in one place
Quotes for the first visit and the big jobs
A new customer wants a number before the initial. Build a quick estimate from your own rates: the initial service, the quarterly price after it, an add-on for the crawlspace or the attic, exclusion work by the hour. Send it as a quote PDF from your phone; the customer says yes to you directly, and when the initial is done the estimate becomes its invoice with one tap. The free plan includes 23 quick estimates a month.
Termite work, rodent exclusion and bed bugs are bigger one-off jobs, and they deserve a written quote with every line spelled out: what's treated, how many visits, what's guaranteed. If you ask for a deposit on a large job, the deposit percent can print on the quote; Workeey doesn't collect it, so take it your usual way.
- Initial and quarterly prices on one quote
- Add-ons for crawlspaces, attics and exclusion
- A quote PDF from your phone
- One tap from estimate to invoice
Billing every quarterly service
Each service gets its own invoice: from the finished job, one tap builds it with the customer, the line, the tax and any photos. You send it; Workeey doesn't bill customers on a schedule or keep a card on file, so the quarterly invoice goes out when you finish the quarterly visit. Emailed from the app, it carries a pay link. Connect your own Stripe and the customer pays by card, Apple Pay, Google Pay or US bank, with a small processing fee on online payments.
When they pay through the link, the invoice marks itself paid and the receipt emails itself. Some quarterly customers forget, because three months is a long time. Switch on reminder texts for that invoice and Workeey texts the pay link on a schedule until it's paid, up to eight texts. Texts need a saved account; 10 a month are free, 30 come with Pro and Premium has as many as you need.
Pest control software for small business, free to start
Workeey is for one person running the business: no technician accounts, no route assignment, no chemical inventory. One phone holds the customers, the visits, the notes and the money. One tap opens the drive to the next house, and on a full day Workeey puts the stops in the best order. The assistant handles the typing: tell it Mrs. Okafor's quarterly moves to the first week of the month, and it prepares the change for you to look over and apply.
It runs in any phone's browser, iPhone included, and as an Android app. The free plan has no card and no end date: invoicing, jobs, clients, notes and the schedule, plus 10 reminder texts and 23 quick estimates a month. Pro is $5 a month and adds Google Calendar and QuickBooks sync; Premium is $19. Treating lawns as well? See lawn care software.
- One operator, no technician accounts
- The day's stops put in the best order
- An assistant that prepares changes for you to apply
- Free plan with no card and no end date
More for pest control pros: pages and free templates
- Pest control invoice template — free, with a filled-in sample
- Pest control estimate template — a free quote sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
Is there free pest control software for a small business?
Yes. Workeey's free plan has no card and no end date, and covers invoicing, jobs, clients, notes and the schedule, with 10 payment reminder texts and 23 quick estimates a month. Pro ($5 a month) and Premium ($19) add syncing and more texts. See pricing.
Can I schedule quarterly pest control service?
Yes. Set the service up once as a repeating job with your rhythm — quarterly, monthly or whatever you agreed — and each visit lands on the schedule as its own job. Move one visit without changing the rest.
Does Workeey keep pesticide application records?
No. Customer notes and job photos help you remember what you did, but they aren't a state-compliant application log. Keep that record wherever your license requires.
Can it charge customers automatically each quarter?
No. There's no automatic billing and no card on file. Each quarterly visit is a job; when it's done, one tap makes the invoice and you send it by email with a pay link.
How do I handle a free callback?
Add the callback as a job, note what you found and treated, and simply don't invoice it. If the callback turns into extra work outside the agreement, invoice it from the finished job like any other.