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Free pest control invoice template, with a cockroach and rodent job filled in
A pest control invoice does two jobs at once. It asks to be paid, and it tells the client what was put down in their home, where, and what to expect next. Copy the free pest control invoice template below, check it against the filled-in sample for a cockroach and rodent job, and send it from the driveway before the next stop. Running the business from your truck? See what Workeey does for pest control.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Flat-rate PDF (.pdf) — the same job with the hours as one flat price, the same total
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The invoice is emailed to the client from the app with a pay link.
- Each invoice shows as draft, sent, paid or overdue.
- For one that's late, switch on reminder texts and Workeey sends them on a schedule, up to eight, until it's paid.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a pest control invoice
Start with the basics every invoice needs: your business name, phone and email, your company license number and the applicator's license number if your state asks for them, the client's name and the service address, an invoice number, the date and a due date. Then name the pest. "General pest service" tells a homeowner very little; "German cockroaches, kitchen and both bathrooms" tells them what you were fighting and where.
Most states require a written record of every pesticide application: the product, its EPA registration number, how much was used and where. Some pros print that on the invoice; others hand over a separate service sheet. List each visit or treatment as its own line, put devices like bait stations and monitors in by the count, and give exclusion work its own hours and materials so the client can see it is a repair, not another spray.
- Business name, phone, email, company and applicator license numbers
- Who was billed, and the address you treated
- Invoice number, service date or dates, invoice date and due date
- Target pest and the rooms or areas treated
- Each treatment or visit as its own line
- Bait stations, traps and monitors by the count
- Exclusion labor in hours, with materials on a separate line
- Re-entry or safety notes, your guarantee and the next visit date
Copy this pest control invoice template
Paste these lines into a document or your phone's notes and fill in the brackets. The guarantee line matters more in this trade than most: if your treatment comes with free re-service for 30 or 90 days, writing it on the invoice is what stops a callback from turning into an argument about whether the client owes for it.
Keep the product line short on the invoice itself, and hand over the full application record your state requires on its own sheet, so the bill stays easy to read.
- [Business name] · Company license #[…] · Applicator #[…] · [phone] · [email]
- Invoice #[2214] · Service date(s): [dates] · Invoice date: [date] · Due: [date]
- Bill to: [client] · [billing address] · Service address: [address]
- Target pest: [pest] · Areas treated: [rooms, perimeter, crawl space]
- [Treatment or visit] — [qty] × [rate] = [$]
- Follow-up visit — [date] — [qty] × [rate] = [$]
- Bait stations / traps — [count] × [price per station] = [$]
- Exclusion labor — [hours] × [hourly rate] = [$]
- Exclusion materials — [mesh, sealant, sweeps] = [$]
- Products used: [name, EPA reg. #] · Full record: [separate sheet]
- Subtotal [$] · Sales tax [rate]% on [taxable services] [$] · Total due [$]
- Guarantee: [free re-service for (x) days] · Next service: [date]
- Terms: [due date] · Pay by [link or check]
Sample pest control invoice, filled in
Here is the template filled in for a house with German cockroaches in the kitchen and mice coming in from the garage: an initial general treatment, a cockroach bait program with its follow-up visit two weeks later, four exterior bait stations, and an hour and a half sealing the gaps the mice were using. Every name and price is made up. Pest control is taxable in some states and not in others; this sample taxes the whole job, so check your own state's rule.
| Qty | Price | Amount | |
|---|---|---|---|
| Initial general pest treatment, interior and exterior | 1 | $185.00 | $185.00 |
| German cockroach gel bait and growth regulator, kitchen and baths | 1 | $145.00 | $145.00 |
| Cockroach follow-up treatment, 14 days later | 1 | $95.00 | $95.00 |
| Exterior rodent bait stations, installed and baited | 4 stations | $35.00 / station | $140.00 |
| Rodent exclusion: seal gaps at garage door and utility lines | 1.5 hr | $90.00 / hr | $135.00 |
| Exclusion materials: copper mesh, sealant, door sweep | 1 | $42.00 | $42.00 |
| Subtotal | $742.00 | ||
| Sales tax 6.25% on pest control services ($742.00) | $46.38 | ||
| Total due | $788.38 |
The two cockroach visits are billed separately because the follow-up is a real second trip, priced lower because the bait is already in place. Exclusion materials are at cost plus 20 percent: $35.00 of mesh, sealant and a sweep came to $42.00. The service record for both visits, with product names, EPA registration numbers and amounts applied, went to the client on a separate sheet. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Pest Control Co.
How to invoice pest control work
Invoice when the job is truly done, which in pest control often means after the follow-up. A cockroach cleanout that needs a second visit can go on one invoice covering both dates, as in the sample, or you can bill each visit as it happens. If you used the free estimate template or our pest control estimate template, keep the same line names on the invoice.
Quarterly and monthly plans are where pest control money is made, and where it leaks. Each service is a visit with its own date, so give each one its own invoice with that date on it. When a quarterly client stops paying, don't keep spraying: a polite note from our late-payment reminder templates before the next visit is usually enough.
- Name the target pest and the areas treated on every invoice
- Count bait stations, traps and monitors as their own lines
- Bill exclusion as hours plus materials, never folded into the spray
- Write the re-service guarantee and its length on the invoice
- Keep the state's application record with the job, every visit
Or do it free in Workeey
In Workeey every visit is a job with the client's address and your notes on what you found. When you finish, one tap turns the job or its estimate into an invoice with the client, address and lines already filled in, tax added and the next invoice number on it. A quarterly plan is four jobs a year, and you turn each one into its own invoice when it's done.
The invoice is emailed to the client from the app with a pay link; connect Stripe and they can pay by card, Apple Pay, Google Pay or US bank, and a small processing fee applies to online payments. Each invoice shows as draft, sent, paid or overdue. For one that's late, switch on reminder texts and Workeey sends them on a schedule, up to eight, until it's paid. Invoicing is free on the free plan, and the payments page explains how the money reaches you.
More for pest control pros: pages and free templates
- Pest control software — treatments, follow-ups and notes per property
- Pest control estimate template — a free quote sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
What should a pest control invoice include?
Your business and license details, the client and service address, the dates of service, the target pest and areas treated, each treatment and device as a line, the products used, tax if your state charges it, the total, your guarantee and the payment terms.
Is pest control service taxable?
It depends on the state. Some states tax pest control as a service and many don't. Check with your state's revenue department, and if you charge it, name the rate and what it's on in the tax line.
Do I have to list the pesticides on the invoice?
Most states require you to give or keep a record of each application with the product, its EPA registration number and the amount used. It doesn't have to be on the invoice itself; a separate service sheet handed over with it works.
How do pest control companies bill quarterly service?
Usually one invoice per visit, sent when the service is done, at the same plan price each time. Some charge the first visit higher because it's an initial cleanout. Say the plan price, the visit schedule and the cancellation terms in writing at the start.