Window cleaning routes, prices and invoices on one phone

Priced by the window or by the pane

Window cleaners price in units, and the unit matters. Some count windows, some count panes, some charge per side so inside and outside are separate prices. A French door can be fifteen panes on its own, and the customer who thinks they have twenty windows usually has thirty-four. Walk around the house or along the storefront, count, and write it down before you quote.

A quick estimate prices from your own rates, and you write the lines the way you work: 28 standard windows outside, 28 inside, 6 French panes, screens cleaned, tracks wiped, hard-water removal on the shower glass by the hour. Adjust any line before the customer sees it, and send the quote as a PDF from your phone. The free plan includes 23 quick estimates a month.

• Lines per window, per pane or per side
• Inside and outside priced separately
• Screens, tracks and hard-water work as extras
• A quote PDF sent from your phone

Inside, outside and what the customer actually wants

Half the misunderstandings in window cleaning are about sides. The customer said all the windows and meant inside too; you quoted outside only because the second story needs the pole. Splitting inside and outside into separate lines settles that before you start. If they say yes to outside only, delete the inside lines; nothing on the quote lets them say yes online, so the yes comes to you directly, and the estimate waits on the job.

Notes on the customer keep the details: which windows don't open, the skylight that needs the ladder, the alarm sensors on the sliders, the dog door. Take a photo of anything awkward — the window over the porch roof, the cracked pane they need to know about before you touch it — and it's saved to the job and the client.

• Inside and outside as separate lines
• The customer says yes to you, not a portal
• Notes on skylights, sensors and stuck sashes
• Photos of cracked panes before you start

Storefront routes that repeat

Commercial window cleaning is a route: the coffee shop and the salon every week, the dental office every two weeks, the bank branch monthly. Set each one up as a repeating job with the rhythm you agreed, and every visit lands on the schedule in a time slot — early, usually, before they open. Each visit is its own job you can work and invoice.

On route days, Workeey puts the day's stops in the best order; on a long day it orders the first 11 and keeps the rest in the order you scheduled them. One tap opens the drive to the next storefront. When rain wipes out a morning, slide those jobs to tomorrow and the route moves with them. On Pro, the jobs also land in their own Google Calendar.

• Weekly, biweekly or monthly storefronts as repeating jobs
• Early slots before the doors open
• The day's stops put in the best order
• Rained out? Slide the route to tomorrow

Houses twice a year

Residential customers usually want spring and fall, or once a year before the holidays. Those are bigger, slower jobs with inside work, ladders and screens. Keep them as one-off jobs on the day you'll do them, and when the season comes around again, the customer's file has last year's count, last year's price and the note about that stuck upstairs sash.

That history is how you raise prices without an argument. Last spring was 34 windows inside and out at your old rate; this year the quote shows the same count at the new one. And the customer who only calls once a year doesn't need to explain the house again, because the photos and notes are already there.

• Spring and fall cleans as one-off jobs
• Last year's count and price on file
• Photos and notes ready for the next visit
• Price increases backed by the history

An invoice after every clean

From the finished job, one tap builds the invoice with the customer, the lines, the tax and the photos. For a storefront on a weekly route, that's a small invoice each visit, sent from the sidewalk when you finish. Workeey doesn't send invoices on a schedule or charge a card on file; each one goes out when you send it. If a shop would rather get one bill a month, start a blank invoice and list each visit's date as its own line.

The invoice goes by email with a pay link. Connect your own Stripe and the customer pays by card, Apple Pay, Google Pay or US bank; a small processing fee applies to online payments. Paid through the link, it marks itself paid and the receipt emails itself. For the office manager who lets invoices pile up, switch on reminder texts for that invoice and Workeey texts the pay link on a schedule until it's paid. Reminder texts need a saved account; 10 a month are free.

Window cleaning software for one person

Workeey is built for the cleaner who runs the business alone. No crew accounts, no dispatch, no online booking. The assistant takes the typing off you: tell it the bakery wants every other week from now on, or ask it to start a quote for 22 windows inside and out, and it prepares the change for you to check and apply.

It runs in any phone's browser, iPhone included, and as an Android app. The free plan has no card and no end date; Pro at $5 a month adds Google Calendar sync and QuickBooks sync, and Premium at $19 removes the cap on reminder texts. Washing siding and walkways for the same customers? See pressure washing software. Cleaning the inside of homes too? See cleaning business software.

• One cleaner, no crew accounts or dispatch
• An assistant that prepares jobs and quotes
• Runs in any phone's browser and on Android
• Free plan, or Pro at $5 a month

More for window cleaners: pages and free templates

• Window cleaning invoice template — free, with a filled-in sample
• Free invoice template — every field a trade invoice needs
• Free estimate template — copy it, price it, send it
• Free receipt template — a paid-in-full receipt to copy
• Work order template — the job written down before you bill it
• Late payment reminder templates — texts, emails and a letter to copy and send
• All free templates and tools