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Free window cleaning invoice template, with windows and gutters filled in
Window and gutter cleaning is often one visit with two very different jobs: glass that sparkles and gutters full of leaves nobody wants to see. An invoice that counts the windows by floor and the gutters by the foot lets the customer see both. Copy the free window cleaning invoice template below, check it against the filled-in window and gutter cleaning sample, and send it before you load the ladders. See what Workeey does for window cleaners.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- Workeey emails the invoice with a pay link, so with Stripe connected the customer can pay by card, Apple Pay, Google Pay or US bank.
- Each invoice shows as draft, sent, paid or overdue.
- For a storefront that pays slowly, turn on reminder texts for the invoice and they go out on a schedule, up to eight, until it's paid.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a window cleaning invoice
Start by saying how you count. Some window cleaners charge per window, meaning one opening, and some per pane, which matters a lot on a house full of divided-light windows. Write which you use, then count the windows by floor, because a second-story window by ladder takes longer than a first-floor one. Inside and outside are separate lines, so are screens and tracks, and so is anything special like hard-water stain removal or post-construction cleaning with paint and stickers on the glass.
Gutter cleaning goes by the linear foot, and the height matters as much as the length: a two-story gutter costs more than a ranch. Say whether you bagged and hauled the debris or left it in the beds, and list downspouts flushed. Note anything you noticed while you were up there, like a loose gutter hanger, a torn screen or a cracked seal on a window, because the customer will never see it from the ground.
- Business name, phone, email and insurance details if customers ask
- Customer name and the address
- Invoice number, service date and due date
- Per window or per pane, and the count by floor
- Inside and outside on separate lines
- Screens, tracks and sills, hard-water removal
- Gutters by the linear foot with the height, downspouts by the count
- Problems found, tax and total (is labor taxed in your state?)
Copy this window cleaning invoice template
Copy the lines below into a document or your phone's notes and fill in the brackets. Count the windows once, carefully, on the first visit and keep that count with the customer; on every return visit the numbers are the same, and the invoice takes a minute.
If you clean only the gutters on some visits, leave the window lines out and keep the gutter and downspout lines.
- [Business name] · [phone] · [email]
- Invoice #[2047] · Service date: [date] · Due: [date]
- Customer: [name] · [address]
- Counting: [per window / per pane]
- Exterior, first floor — [count] × [rate] = [$]
- Exterior, upper floors — [count] × [rate] = [$]
- Interior — [count] × [rate] = [$]
- Screens — [count] × [rate] · Tracks and sills — [count] × [rate] = [$]
- Gutters — [linear ft], [stories] × [rate] = [$] · Debris: [bagged / hauled]
- Downspouts — [count] × [rate] = [$]
- Found: [torn screens, loose hangers, failed seals]
- Subtotal [$] · Sales tax [rate]% on [what is taxable] [$] · Total due [$]
- Next visit: [season] · Terms: [due date]
Sample window and gutter cleaning invoice, filled in
This is the template filled in for a fall visit at a two-story house: 32 windows washed inside and out, screens washed and tracks wiped, 160 feet of gutters cleaned and the debris hauled away, and six downspouts flushed. The cleaning company, the homeowner and the prices are fictional. This sample taxes the whole job because some states tax cleaning services; many don't, so check.
| Qty | Price | Amount | |
|---|---|---|---|
| Exterior windows, first floor | 18 windows | $6.00 / window | $108.00 |
| Exterior windows, second floor, by ladder | 14 windows | $8.00 / window | $112.00 |
| Interior windows | 32 windows | $5.00 / window | $160.00 |
| Screens removed, washed and refit | 30 screens | $3.00 / screen | $90.00 |
| Tracks and sills wiped | 32 windows | $2.00 / window | $64.00 |
| Gutter cleaning, two-story, debris bagged and hauled | 160 ft | $1.25 / ft | $200.00 |
| Downspouts flushed and checked | 6 | $10.00 | $60.00 |
| Subtotal | $794.00 | ||
| Sales tax 4.5% on cleaning services ($794.00) | $35.73 | ||
| Total due | $829.73 |
A window is one opening, both sashes, whatever the number of panes. Two screens were torn and were left off for the client to replace. The gutters held about four bags of leaves and roof grit; one downspout was blocked at the elbow and was cleared by hand. Hard-water spots on the shower-side window were not part of this job and were pointed out. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Window Cleaning Co.
How to invoice window and gutter cleaning
Window cleaning lives on repeat visits, spring and fall for most houses and more often for storefronts. Each visit is its own job and its own invoice, dated for that visit, with the same counts and prices unless something changed. Put the next suggested visit on the bottom; a homeowner who reads "next: spring" is likely to call you rather than someone else. If you're working out what to charge per window, start from your time and costs with the hourly rate calculator.
Storefronts and offices often pay on terms and want one invoice a month for several visits. For them, list each visit date on its own line with the price per visit, and put the store number or purchase order at the top. For homeowners, send the invoice the same day, when the clean glass is fresh in their mind. A late payer gets a gentle note from our late-payment reminder templates before the next visit, not after.
- Say whether you charge per window or per pane
- Count windows by floor, inside and outside separately
- Bill gutters by the linear foot and the height
- Write down problems you saw from the ladder
- Put the next suggested visit on every invoice
Or do it free in Workeey
In Workeey every visit is a job with the address, the window count and your notes about the tricky upstairs bathroom window. When the ladders are back on the truck, one tap turns the job or its estimate into an invoice with the customer, address and lines filled in, tax added and the invoice numbered.
Workeey emails the invoice with a pay link, so with Stripe connected the customer can pay by card, Apple Pay, Google Pay or US bank; there's a small processing fee on online payments. Each invoice shows as draft, sent, paid or overdue. For a storefront that pays slowly, turn on reminder texts for the invoice and they go out on a schedule, up to eight, until it's paid. Invoicing is free on the free plan.
More for window cleaners: pages and free templates
- Window cleaning software — per-window pricing and regular routes
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
How do window cleaners charge?
Most charge per window or per pane, with second-story and hard-to-reach windows costing more, interior and exterior priced separately, and screens, tracks and hard-water removal as extras. Some charge by the hour for commercial work.
How do you charge for gutter cleaning?
Usually by the linear foot, with a higher rate for two-story or steep roofs, plus downspout flushing per downspout and a charge if you haul the debris away. Many set a minimum for small houses.
What should a window cleaning invoice include?
Your business details, the customer and address, the service date, how you count windows, the windows by floor inside and out, screens and tracks, gutters and downspouts if cleaned, problems found, tax, the total and payment terms.
Is window cleaning taxable?
In some states, yes, as a cleaning or building service; in many, no. Look up your state's rule once, and if you do charge it, show the rate and whether it covers the gutters too.