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Free locksmith invoice template, with a lockout and rekey filled in
Locksmith clients are often standing on their own porch at night, a little stressed and with no idea what the job should cost. A clear invoice, with the service call, the entry, each cylinder and each key on its own line, is what makes them trust the number and call you again. Copy the free locksmith invoice template below, check it against the filled-in sample for a lockout that turned into a whole-house rekey, and hand it over before you leave.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The invoice is emailed to the client with a pay link: connect Stripe and they can pay by card, Apple Pay, Google Pay or US bank, and a small processing fee applies to online payments.
- Each invoice is marked draft, sent, paid or overdue.
- For a property manager who sits on a bill, switch on reminder texts and they go out on a schedule, up to eight, until it's paid.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a locksmith invoice
Start with who you are: business name, phone, email and your locksmith license number, which several states require on paperwork. Then the client and the address of the lock, which isn't always the client's billing address when you work for landlords, property managers or car owners stuck away from home. Add the invoice number, the time of the call as well as the date, and a due date if they aren't paying on the spot.
Lockout work needs one line no other trade has: proof you checked that the person had the right to get in. Write what ID you saw and that it matched the address or vehicle. Then bill the visit the way you priced it. A service call or trip fee you charge on every visit is its own line, often higher after hours. Entry, rekeying, new hardware and keys follow, each with a count. For cars, put the year, make and model, and for key programming, which key type you made.
- Business name, phone, email and locksmith license number
- Client name, billing address and the address or vehicle worked on
- Invoice number, date and time of the call, due date
- ID checked for any lockout, and what it showed
- Service call or trip fee, with after-hours noted
- Entry method, and whether anything was drilled or replaced
- Each cylinder rekeyed, each lock installed, each key cut
- Hardware brand and grade, tax, total and any warranty (is labor taxed in your state?)
Copy this locksmith invoice template
Copy the lines into a document or your phone's notes and fill in the brackets. Keep the time line even on daytime jobs; after-hours rates are where locksmith bills get questioned, and the time written down on the invoice ends that question quickly.
For car work, swap the address line for the vehicle and its VIN, and list key programming separately from cutting.
- [Business name] · License #[…] · [phone] · [email]
- Invoice #[5012] · Date: [date] · Time of call: [time] · Due: [date]
- Bill to: [client] · [billing address] · Work at: [address or vehicle, VIN]
- ID checked: [type] · Matches: [address / vehicle]
- Service call — [daytime / after hours] — [$]
- Entry — [method, damage or none] — [$]
- Rekey — [cylinders] × [rate per cylinder] = [$]
- Hardware — [brand, grade, finish] — [qty] × [price] = [$]
- Install labor — [qty] × [rate] = [$]
- Keys — [count] × [price per key] = [$]
- Subtotal [$] · Sales tax [rate]% on [hardware and keys] [$] · Total due [$]
- Warranty: [hardware / labor terms] · Terms: [paid on site or due date]
Sample locksmith invoice, filled in
Here is the template filled in for a call at 7:30 in the evening: a client who had just moved in was locked out, the front door was opened without damage, and they asked to have all five locks rekeyed to one new key and a new deadbolt fitted on the back door. The locksmith, the client and every price are made up. Tax is charged on the hardware and keys only, as many states do for locksmith work, so check your own state's rule.
| Qty | Price | Amount | |
|---|---|---|---|
| Service call, evening (after 6 pm) | 1 | $95.00 | $95.00 |
| Lockout: non-destructive entry, front door | 1 | $75.00 | $75.00 |
| Rekey cylinders to one new key | 5 | $25.00 | $125.00 |
| Grade 2 single-cylinder deadbolt, satin nickel | 1 | $68.00 | $68.00 |
| Install deadbolt, existing bore | 1 | $55.00 | $55.00 |
| Keys cut for new keying | 6 | $3.50 | $21.00 |
| Subtotal | $439.00 | ||
| Sales tax 8.25% on hardware and keys ($89.00) | $7.34 | ||
| Total due | $446.34 |
The evening service call is the trip fee this business charges on every visit after 6 pm; the work is priced on top. Entry was made without damage, so no lock needed replacing on the front door, and the client chose to rekey the whole house after a move. ID checked before entry: driver's license, name and address matching the property. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Locksmith Co.
How to invoice locksmith work
Tell the client the service call fee and your rates before you drive out, and put the same numbers on the invoice. Most complaints about locksmiths start with a phone price that doesn't match the bill, so a quoted service call plus clear per-cylinder and per-key prices protects you as much as the client. If you price over the phone often, write those numbers down once with the free estimate template so every quote is the same.
Most lockouts and small jobs are paid on the spot, but property managers and landlords often want an invoice on terms. For them, put the unit number in the address line and their work order number near the top, because their office will match your invoice to it before paying. Our guide to net 30 terms explains what that due date means and how to set it.
- Quote the service call before you go, and bill that number
- Write the time of the call so after-hours pricing is clear
- Record the ID you checked on every lockout
- Count cylinders and keys instead of a single "rekey" price
- Put a property manager's work order number on their invoice
Or do it free in Workeey
In Workeey each call is a job with the address and your notes, so the lockout, the rekey and the deadbolt are all there when you finish. One tap turns the job into an invoice, with the client, the address and the lines already filled in, tax added and the invoice numbered for you. If you quoted it first, the estimate carries straight across.
The invoice is emailed to the client with a pay link: connect Stripe and they can pay by card, Apple Pay, Google Pay or US bank, and a small processing fee applies to online payments. Each invoice is marked draft, sent, paid or overdue. For a property manager who sits on a bill, switch on reminder texts and they go out on a schedule, up to eight, until it's paid. Invoicing is free on the free plan, and the pricing page shows what the paid plans add.
More for locksmiths: pages and free templates
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
What should a locksmith invoice include?
Your business name and license number, the client and the address or vehicle, the date and time of the call, the ID checked on a lockout, the service call fee, each part of the work with its count and rate, hardware details, tax, the total and your warranty.
How much does a locksmith charge for a service call?
It varies by area and time of day, and after-hours calls usually cost more. Set your own service call fee from your costs and travel time, tell the client before you go, and bill exactly that number.
Do locksmiths charge tax?
Often only on the hardware and keys, not on the labor, but the rule depends on your state. Name the tax rate and what it's on in the tax line so the client can see it.
Should a locksmith ask for ID before a lockout?
Yes. Check that the person has the right to get in, by ID showing the address, a lease or the vehicle registration, and note what you saw on the invoice. Some states require it.