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Free carpet cleaning invoice template, with a whole house filled in
Carpet cleaning is sold by the room, and "a room" means different things to every customer. A good invoice says what you counted as a room, how many steps were on the stairs and which spots got extra treatment, so the price matches what they saw on your truck's sign. Copy the free carpet cleaning invoice template below, check it against the filled-in whole-house sample, and send it while the carpet is still drying.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The customer gets the invoice by email from the app, with a pay link for card, Apple Pay, Google Pay or US bank once you connect Stripe.
- Each invoice is marked draft, sent, paid or overdue.
- If a landlord sits on one, switch on reminder texts for that invoice and they're sent on a schedule, up to eight, until it's paid.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a carpet cleaning invoice
Besides the usual business and customer details, a carpet cleaning invoice needs your definition of a room. Most cleaners set a size, often around 200 to 300 square feet, and count anything bigger as two. Writing that size on the invoice turns the oversized living room from an argument into simple arithmetic. Hallways, closets and landings are usually small flat-price lines, and stairs are counted by the step.
Add-ons are where the job's value is, so list each one: pet odor treatment by the spot, heavy stain removal, carpet protector by the square foot, and moving furniture. Say which cleaning method you used, because hot water extraction, low-moisture and encapsulation dry at different speeds. Finally, note anything you couldn't fix. Bleach spots, old pet stains and worn traffic lanes don't come out, and a line saying you told the customer saves a complaint.
- Business name, phone and email
- Customer name and the address cleaned
- Invoice number, cleaning date and due date
- Your room size, and each room counted
- Hallways and stairs by the step
- Spot and odor treatments by the count
- Protector by the square foot, furniture moving
- Cleaning method, drying time and stains that won't come out
Copy this carpet cleaning invoice template
Copy the lines below into a document or a note on your phone and fill in the brackets. Put your room size in the first line item, so every room after it is measured by the same rule.
The last line about stains is worth keeping even when the job went perfectly: it shows the customer you checked, and it reminds the next cleaner what the carpet looked like.
- [Business name] · [phone] · [email]
- Invoice #[6203] · Cleaned: [date] · Due: [date]
- Customer: [name] · [address cleaned]
- Method: [hot water extraction / low moisture] · Room = up to [sq ft]
- Rooms — [count] × [rate per room] = [$]
- Oversized room — [sq ft], counted as [n] rooms = [$]
- Hallway / closet — [$]
- Stairs — [steps] × [rate per step] = [$]
- Spot or odor treatment — [spots] × [rate] = [$]
- Protector — [sq ft] × [rate] = [$]
- Furniture moving — [$]
- Subtotal [$] · Sales tax [rate]% if your state taxes it [$] · Total due [$]
- Drying time: [hours] · Not removed: [stains, wear] · Terms: [due date]
Sample carpet cleaning invoice, filled in
Here is the template filled in for a whole-house clean: three bedrooms and a den, a big living room counted as two rooms, the hall, 14 carpeted steps, three pet spots treated with enzyme, and protector over the flat carpet. The cleaning company, the customer and the prices are fictional. This sample taxes the whole job because some states tax carpet cleaning; many don't.
| Qty | Price | Amount | |
|---|---|---|---|
| Hot water extraction, rooms up to 250 sq ft | 4 rooms | $45.00 / room | $180.00 |
| Living room, 420 sq ft, counted as two rooms | 2 rooms | $45.00 / room | $90.00 |
| Hallway | 1 | $25.00 | $25.00 |
| Stairs, carpeted | 14 steps | $4.00 / step | $56.00 |
| Pet urine enzyme treatment | 3 spots | $20.00 / spot | $60.00 |
| Carpet protector applied | 900 sq ft | $0.20 / sq ft | $180.00 |
| Move and block sofa, chairs and beds | 1 | $35.00 | $35.00 |
| Subtotal | $626.00 | ||
| Sales tax 6% on carpet cleaning services ($626.00) | $37.56 | ||
| Total due | $663.56 |
A room is any space up to 250 square feet; the 420-square-foot living room is billed as two. Protector went on the 900 square feet of rooms and hall, not the stairs. The pet treatment removes odor but can't promise to remove old yellow stains, as the client was told before the work started. Drying time is 6 to 12 hours. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Carpet Cleaning Co.
How to invoice carpet cleaning
Walk the house with the customer before the wand comes out. Count the rooms out loud, point out the stains you can't promise and agree on the add-ons, then invoice exactly that walk-through. If the customer adds a room while you're there, add a line for it. Most cleaners also set a minimum job charge so a single small room is still worth the drive; say what it is when you book and on any quote, and if you write quotes, the free estimate template works well for a whole-house price.
Carpet cleaning is often a once-a-year job, which means the invoice is also your chance to get the next booking. Write the date of the clean and a line suggesting when to book again. For landlords and property managers who need carpets cleaned between tenants, put the unit number on the invoice and ask how they want to pay; for a slow payer, our late-payment reminder templates help.
- Write your room size on every invoice
- Count stairs by the step, not as one flight
- Bill pet treatment per spot, after showing the customer
- Note the stains that won't come out before you start
- Put a unit number on every landlord invoice
Or do it free in Workeey
Every carpet job in Workeey keeps the address, the rooms counted and your notes about the stains. When the last room is done, one tap turns the job or its estimate into an invoice, with the customer, address and lines already there, tax added and the invoice numbered.
The customer gets the invoice by email from the app, with a pay link for card, Apple Pay, Google Pay or US bank once you connect Stripe; a small processing fee applies to online payments. Each invoice is marked draft, sent, paid or overdue. If a landlord sits on one, switch on reminder texts for that invoice and they're sent on a schedule, up to eight, until it's paid. Invoicing is free on the free plan, and the payments page explains getting paid.
More for carpet cleaners: pages and free templates
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
How do carpet cleaners charge?
Most charge per room up to a set size, with hallways and stairs as small extra lines and add-ons like pet treatment, stain removal and protector priced separately. Some charge by the square foot instead, especially for large or commercial jobs.
What counts as a room for carpet cleaning?
It's whatever size you set, often around 200 to 300 square feet. Bigger rooms count as two. Say your room size on your quote and invoice so the customer knows how the rooms were counted.
Is carpet cleaning taxable?
In some states, yes, and in many it isn't. Check your state's rule, and if you charge tax, name the rate and what it's on in the tax line.
Should a carpet cleaning invoice mention stains that didn't come out?
Yes. Writing down the stains you couldn't promise to remove, and that you told the customer before starting, keeps the bill from being questioned later.