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Free fence invoice template, with a storm-damaged fence repair filled in
Fence repairs are small jobs with lots of moving parts: a few posts here, some pickets there, a gate that won't latch. Billing them as one lump sum invites questions, while counting the posts, rails and pickets you replaced shows the customer exactly what the wind did and what you fixed. Copy the free fence invoice template below, compare it with the filled-in sample for a storm repair, and send it before the next gust.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The customer receives the invoice by email with a pay link: connect Stripe and they can pay by card, Apple Pay, Google Pay or US bank, with a small processing fee on online payments.
- Each invoice is shown as draft, sent, paid or overdue.
- For a neighbor who's slow with their half, switch on reminder texts for that invoice.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a fence invoice
Every fence invoice, new build or repair, should name the fence: its material, height and style, and where on the property it runs. For a new fence, bill the run by the linear foot with the posts and gates on their own lines. For a repair, count the parts: posts pulled and reset, rails replaced, pickets or panels replaced, and gate work. A per-post price for digging out old concrete footings is fair, because breaking out a stubborn footing can take longer than setting the new post.
Write what caused the damage when it matters. A storm, a fallen tree or a car in the fence may mean an insurance claim, and the adjuster will want the cause, the date and photos. Add the boring but important items too: that you called 811 before digging, who hauled the debris, and how new wood will look against old. Fresh cedar or pine next to weathered boards stands out for a season, and a customer who expected a perfect match will call.
- Business name, phone, email and license number if required
- Customer, billing address and the property address
- Invoice number, work date and due date
- Fence material, height, style and location
- Linear feet for new runs, or parts counted for repairs
- Posts, rails, pickets and panels, each by the count
- Gate work and hardware as their own lines
- Cause of damage, 811 call, haul-away, tax and total (is labor taxed in your state?)
Copy this fence invoice template
Copy these lines into a document or your phone's notes and fill in the brackets. If it's a new fence rather than a repair, swap the parts lines for the run in linear feet and the gates, as in the fence estimate template.
Keep the match line. A sentence saying new wood will weather to match, or that you offered to stain, settles the most common complaint after a repair.
- [Business name] · [license # if required] · [phone] · [email]
- Invoice #[1749] · Work date: [date] · Due: [date]
- Bill to: [customer] · [billing address] · Fence at: [address]
- Fence: [material, height, style] · Where: [back line, side yard]
- Cause: [storm, tree, vehicle, age] · Claim #: [if insurance]
- Posts — pulled [count] × [rate] · set new [count] × [rate] = [$]
- Rails — [count] × [rate] = [$]
- Pickets / panels — [count] × [rate] = [$]
- Gate — [re-hang / rebuild] = [$] · Hardware — [set] = [$]
- Haul-away — [$] · 811 called: [date]
- Subtotal [$] · Sales tax [rate]% on [what is taxable] [$] · Total due [$]
- Match: [new wood will weather / stain offered] · Terms: [due date]
Sample fence invoice, filled in
Here is the template filled in for a 6-foot cedar privacy fence after a windstorm: three posts snapped at the ground, four rails cracked, 36 pickets broken or missing, and a gate that had been sagging for years and finally stopped latching. The fence company, the homeowner and the prices are invented. This sample taxes the whole repair; whether fence work is taxed depends on your state.
| Qty | Price | Amount | |
|---|---|---|---|
| Remove broken posts and dig out old footings | 3 posts | $85.00 / post | $255.00 |
| New 4 × 4 posts set in concrete, post and concrete included | 3 posts | $65.00 / post | $195.00 |
| Replace broken 2 × 4 rails | 4 rails | $28.00 / rail | $112.00 |
| Replace cedar pickets, matched to the old ones | 36 pickets | $6.50 / picket | $234.00 |
| Re-hang sagging gate and square the frame | 1 | $145.00 | $145.00 |
| Heavy-duty gate hinges and latch | 1 set | $54.00 / set | $54.00 |
| Haul away broken posts and pickets | 1 | $60.00 | $60.00 |
| Subtotal | $1,055.00 | ||
| Sales tax 6% on the repair ($1,055.00) | $63.30 | ||
| Total due | $1,118.30 |
Wind snapped three posts at ground level and took two sections of pickets with them. The 811 locate was called before the new holes were dug. New cedar pickets are lighter than the weathered ones and will gray in a season; staining the whole fence to match was offered and not chosen. The gate now has its own hardware set, priced as one line. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Fence Co.
How to invoice fence work
Price repairs by the part, and keep a short price list for the common ones: dig out and reset a post, replace a rail, replace a picket, re-hang a gate. Clients ask for these by phone, and quoting from the same list every time makes the invoice match what you said. Set a minimum for a single-post call, because the drive and setup cost the same as for three posts.
Shared fences come up often. When two neighbors split the cost of a repair or a new fence, send each one their own invoice for their share, with the same description, so neither has to collect from the other. For insurance repairs, invoice the homeowner, put the claim number near the top and keep your before-and-after photos with the job. When a payment slips, our late-payment reminder templates help you ask politely.
- Count posts, rails and pickets instead of one repair price
- Charge per post for digging out old concrete footings
- Call 811 before setting new posts and write the date
- Give each neighbor their own invoice on a shared fence
- Tell the customer how new wood will look next to old
Or do it free in Workeey
In Workeey the fence repair is a job with the address, your photos of the damage and a note of what you counted. When the gate swings true again, one tap turns the job or its estimate into an invoice, with the customer, address and every line already filled in, tax added and the invoice numbered.
The customer receives the invoice by email with a pay link: connect Stripe and they can pay by card, Apple Pay, Google Pay or US bank, with a small processing fee on online payments. Each invoice is shown as draft, sent, paid or overdue. For a neighbor who's slow with their half, switch on reminder texts for that invoice; they go out on a schedule, up to eight, until it's paid. Invoicing is free on the free plan.
More for fence builders: pages and free templates
- Fence estimate template — a free quote sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
How do you invoice a fence repair?
Count the parts: posts pulled and reset, rails, pickets or panels replaced, and gate work, each with a rate. Add hardware, haul-away and any footing removal, then tax and the total, with the cause of the damage noted.
What should a fence invoice include?
Your business details, the customer and property, the work date, the fence's material, height and location, the work in linear feet or parts counted, gates and hardware, haul-away, tax, the total and the payment terms.
How do I bill two neighbors for a shared fence?
Agree the split in writing first, then send each neighbor their own invoice for their share, with the same description of the work. That way each pays you directly.
Will new fence boards match the old ones?
Not right away. New cedar or pine is lighter and weathers to match over months. Say so on the invoice, and offer staining if the customer wants it to match now.