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Free junk removal invoice template, with a basement and garage cleanout filled in
Junk removal is priced by how much of the truck you fill, and the customer only sees the pile disappear. A clear invoice shows the share of the truck used, the heavy carries and the items that cost extra to dispose of, so the total makes sense after the truck has gone. Copy the free junk removal invoice template below, check it against the filled-in cleanout sample, and send it from the cab. See what Workeey does for junk removal.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The invoice is emailed to the customer from the app with a pay link.
- Every invoice shows as draft, sent, paid or overdue.
- For an executor or agent who hasn't paid, switch on reminder texts for that invoice and they go out on a schedule, up to eight, until it's paid.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a junk removal invoice
The main line is the volume: how much of the truck the job filled, as a fraction of a full load or in cubic yards. Say how big your full load is, so a customer who saw three quarters of the truck filled can check the math. If you price by item for small pickups, list the items instead. Heavy or awkward carries, like a piano up the basement stairs or a hot tub cut apart, get their own lines because they take more time and people than the volume suggests.
Then list the items with disposal fees: mattresses, refrigerators and freezers that need refrigerant recovered, tires and electronics. These are real costs at the transfer station or recycler, and showing them separately keeps your volume price clean. Finally, say where things went. Customers increasingly care whether their old couch was donated or landfilled, and a line naming the donation center can help them claim a charitable deduction where the center gives them a receipt.
- Business name, phone, email and any hauling license
- Customer name, billing address and the pickup address
- Invoice number, job date and due date
- Truck space used, and what a full load is
- Heavy or difficult carries as their own lines
- Mattresses, appliances, tires and electronics fees
- Where items went: donated, recycled, scrapped, landfill
- What wasn't taken, tax and total (is labor taxed in your state?)
Copy this junk removal invoice template
Paste these lines into a document or your phone's notes and fill in the brackets. Fill in the volume line at the truck, when you can see how full it is; a photo of the loaded truck kept with the job backs up the number.
The "not taken" line matters: listing the paint cans or chemicals you left tells the customer they still need to deal with them, and shows you followed the rules.
- [Business name] · [license # if required] · [phone] · [email]
- Invoice #[3592] · Job date: [date] · Due: [date]
- Bill to: [customer] · [billing address] · Pickup: [address]
- Truck space — [fraction or cu yd] of a [full load size] × [full load price] = [$]
- Heavy item — [piano, hot tub, safe] — [$]
- Mattress / box spring — [count] × [fee] = [$]
- Appliances with refrigerant — [count] × [fee] = [$]
- Tires / electronics — [count] × [fee] = [$]
- Where it went: [donated to …] · [recycled] · [transfer station]
- Not taken: [paint, chemicals, other]
- Subtotal [$] · Sales tax [rate]% on [what is taxable] [$] · Total due [$]
- Terms: [due date] · Pay by [link or check]
Sample junk removal invoice, filled in
Here's the template filled in for a basement and garage cleanout after a move: old furniture, boxes and a broken treadmill filling three quarters of the truck, an upright piano carried up the basement stairs, two mattresses, a refrigerator and two old screens. The company, the customer and every price are invented. Tax is charged here on the hauling and labor, with disposal fees passed through untaxed; check how your state treats junk removal.
| Qty | Price | Amount | |
|---|---|---|---|
| Truck space used, basement and garage cleanout | 0.75 load | $560.00 / full load | $420.00 |
| Upright piano, carried up the basement stairs | 1 | $150.00 | $150.00 |
| Mattress and box spring disposal fee | 2 | $25.00 | $50.00 |
| Refrigerator, refrigerant recovered before disposal | 1 | $60.00 | $60.00 |
| TV and computer monitor, electronics recycling | 2 | $20.00 | $40.00 |
| Subtotal | $720.00 | ||
| Sales tax 6% on hauling and labor ($570.00) | $34.20 | ||
| Total due | $754.20 |
A full load is about 15 cubic yards; this job filled three quarters of the truck. Disposal and recycling fees are passed through untaxed in this sample. Usable furniture went to a local donation center, metal to scrap, electronics to a certified recycler, and the rest to the transfer station. Paint cans and pool chemicals were left, as hazardous waste isn't accepted. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Junk Removal Co.
How to invoice junk removal
Most junk haulers quote on site and get paid when the truck is loaded, but property managers, real estate agents and estate executors often need an invoice on terms. For them, put the property address and any reference number they give you at the top, and send the invoice the same day while the job is fresh. If you sent a quote first with our junk removal estimate template, bill the volume you actually loaded, and if it came in under the quote, say so; customers remember that.
Keep your disposal fees honest and current. Transfer station rates change, and so do recycler fees for TVs and refrigerators, so check them every few months and update the price list you quote from. Set a minimum charge for the smallest pickups, since one chair costs you nearly as much to collect as a quarter load. For a customer who forgets to pay, our late-payment reminder templates help.
- Bill by truck space and say what a full load is
- Photograph the loaded truck with every job
- List disposal fees separately from the volume price
- Write where the items went, especially donations
- Name anything you couldn't take
Or do it free in Workeey
Workeey keeps each cleanout as a job with the address, your photos and a note of what's going. When the truck is loaded, one tap turns the job or its estimate into an invoice, with the customer, address and lines already filled in, tax added and the invoice numbered.
The invoice is emailed to the customer from the app with a pay link. Connect Stripe and they can pay by card, Apple Pay, Google Pay or US bank, and a small processing fee applies to online payments. Every invoice shows as draft, sent, paid or overdue. For an executor or agent who hasn't paid, switch on reminder texts for that invoice and they go out on a schedule, up to eight, until it's paid. Invoicing is free on the free plan, and the payments page explains the rest.
More for junk haulers: pages and free templates
- Junk removal software — photo quotes by the load, dump fees as a line
- Junk removal estimate template — a free quote sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
How do junk removal companies charge?
Most charge by how much of the truck the job fills, from a minimum up to a full load, with extra fees for items that cost more to dispose of, like mattresses, appliances, tires and electronics, and extra for heavy carries.
What should a junk removal invoice include?
Your business details, the customer and pickup address, the job date, the truck space used and the full load size, heavy items, disposal fees, where things went, anything not taken, tax, the total and payment terms.
Why are mattresses and refrigerators extra?
Transfer stations and recyclers charge more to take them. Refrigerators and freezers need the refrigerant recovered, and mattresses are bulky and often recycled separately.
Is junk removal taxable?
It depends on the state. Some tax hauling as a service and some don't, and disposal fees may be treated differently. Check your state's rule, and name what the tax is charged on.