Painting receipt template, free, with an interior job paid by card

Download this receipt template: Word, Excel or PDF

Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.

• Word (.docx) — the blank receipt, ready to fill in
• Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
• PDF (.pdf) — the filled-in sample, drawn the way Workeey draws a paid-in-full receipt
• Blank PDF (.pdf) — print it and fill it in by pen
• Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
• Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)

What goes on a painting receipt

A painting receipt is the client's record of what is on the walls. Beyond the usual business name, client and address, write the rooms or surfaces painted, the number of coats, and the paint: product line, sheen and color name or code. Two years later, when the hallway gets scuffed, that line is what lets anyone buy a matching gallon.

The payment part is the same as in any trade. Give the receipt a number, tie it to the invoice, and write the date paid and the method: card, check number, cash or Zelle. Copy the prep, wall, ceiling and trim lines from the invoice, with square feet or linear feet as you billed them. Then PAID IN FULL, or what is left if the client is holding some back for touch-ups.

• Business name, phone and email
• Client name and job address
• Receipt number and the invoice it settles
• Rooms or surfaces, coats, and square or linear feet
• Paint used: product line, sheen, and color name or code
• Prep and supplies lines, as on the invoice
• Date paid and method: card, check number, cash or Zelle
• Total paid, then PAID IN FULL or the balance

Copy this painting receipt template

Copy these lines into a note or a receipt book and fill the brackets. Add the color line even though the invoice may not have it; it costs you ten seconds and saves the client a guessing game at the paint store later.

• [Your business name] · [phone] · [email]
• Receipt #[number] for invoice #[number]
• Client: [name] · Job address: [address]
• Rooms: [list] · Coats: [number]
• Colors: [walls / ceiling / trim, with codes and sheen]
• [Prep, walls, ceiling, trim, paint] — [qty] × [rate] = [$]
• Subtotal [$] · Sales tax [rate]% on paint and supplies [$]
• Paid [date] by [card / check #___ / cash / Zelle]
• Total paid: $[amount]
• PAID IN FULL — thank you

When a painter should hand over a receipt

At the end of the walkthrough, once the client has signed off on touch-ups and paid. If they are holding back part of the payment until a touch-up visit, write a receipt for what they paid now that shows the balance, then a final receipt after the touch-up that says PAID IN FULL. That way the hold-back is on paper and doesn't drift into an argument.

Exterior jobs and rentals bring other readers. Landlords want a receipt per unit to file against the property, and an HOA sometimes wants proof that an approved color went on the house. If you took a deposit on paper before buying paint, receipt it the day you take it. Keep a copy of every receipt, with the colors, for your records; it also makes the next quote for that client easy. Ask your accountant what you need to keep.

• Write the color names, codes and sheens on every receipt
• Show a touch-up hold-back as a balance, then close it with a final receipt
• Give a receipt for a paper deposit before buying paint
• One receipt per unit for landlords
• Keep copies with the color list for repeat clients

Or do it free in Workeey

Workeey writes the painting receipt from the paid invoice. Once an invoice is marked paid, its menu shows Send receipt, and Workeey emails the client a receipt for the job, as a receipt email with no attachment. The receipt PDF says PAID IN FULL with the date and leaves out your pay link and bank or Zelle details, and you can share or download it from your phone.

Card payments like the sample's can take care of themselves: once you connect Stripe, a client who pays through the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank, gets the invoice marked paid and the receipt emailed, and your connected bank matching the deposit does the same. For cash, a check or Zelle, mark the invoice paid and tap Send receipt. Invoicing is free and unlimited on the free plan, online payments carry a small processing fee, and pricing lists the paid plans.

More for painters: pages and free templates

• Painting business software — quotes, prep days and the final bill
• Invoicing for painters — prep, coats and the balance after a deposit
• How to price painting jobs — a guide to setting your prices
• How to start a painting business — a step-by-step guide to going out on your own
• Best apps for painting contractors — the apps for this trade compared
• Painting invoice template — free, with a filled-in sample
• Painting estimate template — a free quote sample
• Painter wages by state — what employed painters earn in every state, from BLS data
• Free invoice template — every field a trade invoice needs
• Free estimate template — copy it, price it, send it
• Free receipt template — a paid-in-full receipt to copy
• Work order template — the job written down before you bill it
• Late payment reminder templates — texts, emails and a letter to copy and send
• All free templates and tools