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Plumbing receipt template, free, with a sample paid by check
The water heater is in, the invoice is settled, and the homeowner hands you a check. Give them a plumbing receipt before you pull out of the driveway. Copy the free template below, follow the filled-in sample, and match it to your plumbing invoice template so both papers tell the same story.
Download this receipt template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank receipt, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws a paid-in-full receipt
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this receipt online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send the receipt from Workeey
- Mark the invoice paid and its menu offers Send receipt: Workeey emails the homeowner a receipt for that job.
- If the customer pays through the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank once Stripe is connected, or your connected bank matches the deposit, the invoice marks itself paid and the receipt goes out by email on its own.
- The receipt PDF reads PAID IN FULL with the date, and it leaves off your pay link and your bank or Zelle details, because the bill is closed.
- Invoicing is free and unlimited on the free plan.
What goes on a plumbing receipt
Plumbing receipts get pulled out of drawers years later. A homeowner selling the house wants to show the water heater was put in by a professional; a landlord needs proof a clogged line was billed to the right unit; an insurance adjuster wants to see who fixed the burst pipe and what it cost. Write yours so a stranger could follow it: your company, your license number if you print it on paperwork, the customer, and the property address.
Below that go the payment facts. Give the receipt its own number, name the invoice it pays, and write the date the money arrived. Say how it came: the check number, cash, a Zelle transfer, a card. Keep the line items from the invoice, the equipment above all, since the size and type are what a future plumber or buyer will ask about. Close with PAID IN FULL or the balance still owed.
- Business name, license number if you show it, phone and email
- Customer name and the property where the work was done
- Receipt number and the invoice number it settles
- Date paid and how: cash, check number, Zelle or card
- Equipment installed, with size and type, plus the parts and labor lines
- Amount received, and PAID IN FULL or the balance left
- Your warranty terms on parts and labor, if you give any
- Who took the payment
Copy this plumbing receipt template
These are plain lines you can paste into a document on your phone or copy into a receipt book. Fill in the brackets and drop the lines you never use. Use the same wording for parts that you used on the invoice: if the invoice said "40-gallon gas water heater", the receipt should too, so the customer can lay one on top of the other.
- [Your business name] · [license #] · [phone] · [email]
- Receipt #[number] for invoice #[number]
- Customer: [name] · Property: [address]
- Paid [date] by [cash / check #___ / Zelle / card]
- Work: [one line, e.g. replaced water heater] · Date of work: [date]
- [Labor or part] — [qty] × [rate] = [$] (copy each invoice line)
- Subtotal [$] · Sales tax [rate]% on [parts] [$]
- Total paid: $[amount]
- PAID IN FULL — thank you · Warranty: [parts and labor terms]
- Received by: [name]
Sample plumbing receipt, filled in
This is the paid copy of the sample from our plumbing invoice template: the same water heater swap, the same lines and the same total. The customer mailed a check that arrived six days after the invoice went out, so the receipt names the check number and the day it came in. Everything here is made up.
| Qty | Price | Amount | |
|---|---|---|---|
| Service call | 1 | $89.00 | $89.00 |
| Labor: remove old heater, install new, test | 3.5 hrs | $110.00 / hr | $385.00 |
| 40-gallon gas water heater | 1 | $780.00 | $780.00 |
| Expansion tank | 1 | $72.00 | $72.00 |
| Gas flex connector | 1 | $28.80 | $28.80 |
| Fittings, valve and vent parts | 1 lot | $46.50 | $46.50 |
| Haul away old heater | 1 | $50.00 | $50.00 |
| Subtotal | $1,451.30 | ||
| Sales tax 8% on parts ($927.30) | $74.18 | ||
| Total paid | $1,525.48 |
Settles invoice #1042 in full. Check #1187 for $1,525.48 arrived on March 9, so the receipt reads PAID IN FULL with no balance.
When a plumber should hand over a receipt
Any time you are paid on the spot. Emergency calls are often settled with cash or a check at the door late at night, and that is exactly when nobody writes anything down. Keep a receipt book in the van next to the invoice pad, and write the receipt before you pack up the tools. A customer holding a receipt doesn't call the next week asking whether you got the check.
Big jobs bring a second reason. If you took a deposit before ordering a water heater or the pipe for a repipe, write a receipt for that deposit, then make the final receipt show it as already paid. Keep copies of both with the invoice. And when the job came out of a burst pipe or a sewer backup, expect the homeowner to send your receipt to their insurer, so describe the work plainly enough for an adjuster to follow.
- Emergency cash or check payments get a receipt before you leave
- Write a separate receipt for any deposit you took on paper
- Put the heater's size and fuel type on the receipt; buyers and the next plumber will ask
- For insurance claims, describe the damage you fixed, not just the parts
- Keep a copy of each receipt with its invoice for your records, and ask your accountant what to keep
Or do it free in Workeey
With Workeey's invoicing, the plumbing receipt is built from the invoice you already sent. Mark the invoice paid and its menu offers Send receipt: Workeey emails the homeowner a receipt for that job. The receipt PDF reads PAID IN FULL with the date, and it leaves off your pay link and your bank or Zelle details, because the bill is closed. You can share or download it from your phone, for example to pass to a landlord.
If the customer pays through the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank once Stripe is connected, or your connected bank matches the deposit, the invoice marks itself paid and the receipt goes out by email on its own. A check like the one in the sample is different: you mark the invoice paid, then tap Send receipt. Invoicing is free and unlimited on the free plan, online payments carry a small processing fee, and Workeey for plumbers shows the rest of the toolkit.
More for plumbers: pages and free templates
- Plumbing software — the whole plumbing business in one app
- Plumbing invoicing — how to bill a plumbing job, step by step
- How to start a plumbing business — a step-by-step guide to going out on your own
- Best apps for plumbers — the apps for this trade compared
- Plumbing invoice template — free, with a filled-in sample
- Plumbing estimate template — a free quote sample
- Plumbing price book template — free, with sample prices
- Plumbing work order template — free, with a filled-in sample
- Plumber wages by state — what employed plumbers earn in every state, from BLS data
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
Do I have to give a plumbing customer a receipt?
It depends on where you work and how they paid, so ask your accountant about the rules. In practice, give one every time: it ends the "did you get my check?" call, and homeowners keep plumbing receipts for warranty work and for when they sell the house.
What's the difference between a plumbing invoice and a receipt?
The invoice asks for payment and shows what is owed. The receipt confirms the money arrived, with the date and method, and names the invoice it closes. Same lines, different job.
Can a plumbing receipt show a partial payment?
Yes. Write what was received and how, the balance still owed, and the date it is due. When the balance comes in, write a final receipt that lists the earlier payment and says PAID IN FULL.
Should a water heater receipt list the model?
It helps. The size, fuel type and model number on the receipt make a warranty claim easier, and the next plumber or a home inspector can see what was installed and when.