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Free house cleaning estimate template, priced room by room
A cleaning quote is a promise about a house you may have seen for ten minutes, or only in photos. Pricing it room by room shows the client what they are paying for, and gives you a clear line to point to when the oven turns out worse than the pictures. Copy the free house cleaning estimate template below, compare it to the move-out deep clean sample, and send it the same day. Or let Workeey itemize it from your rates.
Download this estimate template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank estimate, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws a quote
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this estimate online
Change anything and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Quote it, then invoice it, in Workeey
- Tap Share quote for a quote PDF, valid 30 days, with your deposit percent printed on it.
- After the clean, one tap turns the estimate into the invoice, emailed with a pay link.
- The free plan gives you 23 quick estimates a month.
What goes on a house cleaning estimate
Most cleaning clients are letting a stranger walk through their home, so the estimate has to read as trustworthy before it reads as cheap. Put your business name, phone and email at the top, and mention bonding or insurance if you carry it. Then the client, the address, and the basics of the home: bedrooms, bathrooms, rough square footage, and whether it will be empty or furnished on the day.
Say which kind of clean it is. A standard clean, a deep clean and a move-out clean are three different jobs, and clients mix them up. List each room or area with what you'll do there, and put extras like inside the oven, inside the fridge, inside cabinets or interior windows on separate lines. Note what you won't do, such as heavy wall washing, biohazards or high outside windows, and whether you bring the supplies.
- Business name, contact details, and bonding or insurance if you have it
- Client name, address, bedrooms, bathrooms and approximate square feet
- The type of clean: standard, deep, or move-in/move-out
- Each room or area as a line, with what's included there
- Extras like the oven, fridge, cabinets and windows priced separately
- Exclusions, who supplies products, how you get in, and the date
Copy this house cleaning estimate template
Paste the template into a document or your notes app and fill in the brackets. Delete rooms the home doesn't have and add any it does, like a finished basement or a sunroom.
If you charge by the hour instead, keep the room list anyway and put the hours and rate at the bottom; the list is what tells the client what those hours buy. The skeleton:
- [Your business name] · [phone] · [email] · [bonded/insured]
- Estimate #[…] · Date: […] · Valid until: [date, e.g. 30 days]
- Prepared for: [client name] · [address] · [beds] bed / [baths] bath · [sq ft]
- Type of clean: [standard / deep / move-out] · Home will be: [empty / furnished]
- Kitchen — [what's included] — [$]
- Bathrooms — [count] × [rate] = [$]
- Bedrooms — [count] × [rate] = [$]
- [Extra, e.g. interior windows] — [count] × [rate] = [$]
- Not included: [exclusions] · Supplies: [ours / yours]
- Subtotal [$] · Sales tax [rate]% [$] · Total [$]
- Deposit to start: [%] · Cleaning date: [date] · Access: [lockbox, key, code]
- Accepted by: [name] · [date]
Sample house cleaning estimate (quote), filled in
Here is the template filled in for a move-out clean of an empty three-bedroom, two-bath house of about 1,600 square feet. The cleaning business, the client and the prices are made up. Some states tax residential cleaning and many don't, so the 4% line is only an example; use your own state's rule.
| Qty | Price | Amount | |
|---|---|---|---|
| Kitchen: inside oven, fridge and microwave, degrease hood and counters | 1 | $180.00 | $180.00 |
| Bathroom: scrub tub and shower, toilet, descale fixtures | 2 | $85.00 | $170.00 |
| Bedroom: closets, shelves, vents, floors | 3 | $55.00 | $165.00 |
| Living and dining rooms | 2 | $60.00 | $120.00 |
| Inside all cabinets and drawers | 1 | $65.00 | $65.00 |
| Interior windows, sills and tracks | 14 windows | $6.00 / window | $84.00 |
| Baseboards, doors and switch plates throughout | 1 | $70.00 | $70.00 |
| Laundry room and garage sweep-out | 1 | $55.00 | $55.00 |
| Subtotal | $909.00 | ||
| Sales tax 4% | $36.36 | ||
| Total | $945.36 |
Each room price is built from time: about 16 hours of cleaning in total at a $50 an hour rate, plus roughly $100 of supplies, rounded to whole dollars per room. The kitchen is the biggest line because an oven and fridge left for months can take an hour on their own. The quote is valid for 30 days, and if the home is in much worse shape than described, the price is reviewed before work starts.
How to price a house cleaning estimate
Price from time, then turn the time into room prices the client can follow. Track how long a kitchen, a bathroom and a bedroom take you in an ordinary home and you'll have what you need to quote any house. A move-out clean often takes two to three times as long as a standard clean of the same home, because you are cleaning inside everything and nothing has been wiped in months.
Ask for photos or do a quick walk-through before you commit to a firm number, especially for move-outs, where tenants often leave more behind than the landlord expects. Write down the condition you priced for, and say on the estimate that leftover belongings, heavy grease or unusual pet hair are priced on the day. Our estimate vs quote guide explains why that wording keeps a firm quote fair.
- Time each room type in real homes and build room prices from your hourly target
- Price move-out and first-time deep cleans well above a standard clean
- Charge for the oven, fridge and inside cabinets as add-ons, not freebies
- Ask for photos before quoting a home you haven't seen
- Set a minimum job price so small apartments still pay for the trip
Estimate, quote, then invoice — in Workeey
Workeey keeps the estimate inside the job, alongside the client's address, the lockbox code and your notes about the home. Type what the clean involves and the AI itemizes an estimate from your own rates: hourly, first hour or call-out, travel, evening and weekend rates, your markup on supplies, and your deposit percent. Supplies you bill for are priced from the web at your markup, and room lines you write yourself, like "bathroom, move-out", are remembered for the next quote. The free plan gives you 23 quick estimates a month.
Tap Share quote for a quote PDF, valid 30 days, with your deposit percent printed on it; share it from your phone or press Email to open your own mail app. The client or landlord says yes to you directly, with nothing to sign in the app, and Workeey doesn't take the deposit for you. After the clean, one tap turns the estimate into the invoice, emailed with a pay link. Have a look at the house cleaning invoice template, Workeey for cleaning businesses, and how payments work.
More for cleaners: pages and free templates
- Cleaning business software — visits and invoices in one app
- Invoicing for cleaning businesses — per visit or per month, add-ons on their own lines
- How much to charge for house cleaning — a guide to setting your prices
- How to start a cleaning business — a step-by-step guide to going out on your own
- Best apps for a cleaning business — the apps for this trade compared
- House cleaning invoice template — free, with a filled-in sample
- House cleaning receipt template — a free paid-in-full sample
- House cleaning price list template — free, with sample prices
- House cleaner wages by state — what employed maids and housekeeping cleaners earn in every state, from BLS data
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
How do you estimate a move-out cleaning?
Count the rooms, then price each one for a deep clean with everything inside included: oven, fridge, cabinets, closets, windows and baseboards. Ask for photos or see the place first, write down the condition you are pricing for, and add a line saying leftover furniture or trash removal is extra.
Should I charge by the hour or a flat price for house cleaning?
Flat prices are easier for clients to say yes to, and they reward you for working fast. Hourly protects you on homes you can't see first. Many cleaners quote flat room prices built from their hourly target, which gives the client a fixed number and gives you a rate you know you're earning.
Can the price change after I see the house?
It can if the estimate says so. Write the condition you priced for, such as "empty, normal wear", and that heavier grime, pet hair or leftover belongings are quoted before you start.
How long is a cleaning quote good for?
Thirty days is a sensible default. A home's condition changes, especially at a move-out, so an old quote should not hold you to a price for a house that has gotten much dirtier since you saw it.