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House cleaning receipt template, free, with a deep clean sample
Cleaning clients pay often and every way there is: cash on the counter, a check, a Zelle transfer before you arrive. A cleaning receipt confirms each payment and what it covered. Copy the free template below, see it filled in for a deep clean with add-ons, and pair it with the cleaning invoice template.
Download this receipt template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank receipt, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws a paid-in-full receipt
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this receipt online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send the receipt from Workeey
- Mark the invoice paid, open its menu, tap Send receipt, and Workeey emails the client a receipt for that clean, written as a receipt with no PDF attached.
- When a client pays through the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank once you connect Stripe, or your connected bank matches the deposit, the invoice marks itself paid and the receipt emails itself.
- The receipt PDF reads PAID IN FULL with the date and keeps your pay link and bank or Zelle details off.
- Invoicing is free and unlimited on the free plan.
What goes on a cleaning receipt
A cleaning receipt sells time and care, not parts, so the description does the heavy lifting. Write what kind of clean it was, regular, deep or move-out, the size of the home, and each add-on: inside the oven, inside the fridge, windows. A client comparing this month's receipt with last month's should see at once why one cost more.
Around that go the basics: your business name and phone, the client's name and the address cleaned, a receipt number and the invoice it settles, the date the money arrived and how it came, whether cash left on the counter, a check number, Zelle or a card. Finish with PAID IN FULL or the balance. Move-out cleans in particular get forwarded to landlords and property managers, so make sure the address is the one you cleaned.
- Business name, phone and email
- Client name and the address cleaned
- Receipt number and the invoice it settles
- Type of clean and size of the home
- Each add-on on its own line
- Date paid and method: cash, check number, Zelle or card
- Total paid, and PAID IN FULL or the balance
Copy this cleaning receipt template
Paste these lines into a note or a receipt book. For a regular client, the base clean line stays the same every visit and only the add-ons change, so keep a filled copy and update the date and the extras.
- [Your business name] · [phone] · [email]
- Receipt #[number] for invoice #[number]
- Client: [name] · Address cleaned: [address]
- Date cleaned: [date]
- [Regular / deep / move-out] clean, [beds / baths, sq ft] — [$]
- Add-on: [oven / fridge / windows / cabinets] — [qty] × [price] = [$]
- Subtotal [$] · Sales tax [rate]% [$], if cleaning is taxed where you work
- Paid [date] by [cash / check #___ / Zelle / card]
- Total paid: $[amount]
- PAID IN FULL — thank you
Sample cleaning receipt, filled in
Here is the receipt for the deep clean on our cleaning invoice sample: a 3 bed, 2 bath home of about 1,800 square feet, with five add-ons. The client sent $659.36 by Zelle three days after the clean, and the receipt was written once the transfer landed. The business, client and prices are made up.
| Qty | Price | Amount | |
|---|---|---|---|
| Deep clean, 3 bed / 2 bath, about 1,800 sq ft | 1 | $380.00 | $380.00 |
| Add-on: inside oven | 1 | $45.00 | $45.00 |
| Add-on: inside fridge | 1 | $40.00 | $40.00 |
| Add-on: interior windows | 14 | $6.00 / window | $84.00 |
| Add-on: inside kitchen cabinets, emptied by client | 1 | $60.00 | $60.00 |
| Add-on: pet hair, upholstery vacuumed | 1 | $25.00 | $25.00 |
| Subtotal | $634.00 | ||
| Sales tax 4% on cleaning services ($634.00) | $25.36 | ||
| Total paid | $659.36 |
Settles invoice #6018, the October 6 deep clean, in full. Paid by Zelle on October 9.
Receipts for regular and move-out cleaning clients
Regular clients usually pay per visit or once a month. Whichever it is, give a receipt for each payment and say which cleans it covers, so a client who pays monthly can match the receipt to the dates you came. Cash left on the counter is the payment most worth a receipt, because it is the one most likely to be questioned later, by the client or by whoever else lives in the house.
Move-out cleans bring other readers. Tenants send the receipt to their landlord to get a deposit back, and property managers file it against the unit. Put the full address and the date cleaned on it, and keep the description specific. If a client paid on paper for a package of cleans up front, write a receipt for that payment that lists how many cleans it covers. Keep a copy of every receipt for your records, and ask your accountant what to keep.
- A receipt per payment, naming the cleaning dates it covers
- Always a receipt for cash left on the counter, the same day
- Full address and date cleaned on move-out receipts
- A receipt for a prepaid package, listing how many cleans it covers
- Copies kept with the invoices for your records
Or do it free in Workeey
With Workeey's invoicing, the receipt comes off the paid invoice. Mark the invoice paid, open its menu, tap Send receipt, and Workeey emails the client a receipt for that clean, written as a receipt with no PDF attached. The receipt PDF reads PAID IN FULL with the date and keeps your pay link and bank or Zelle details off; share or download it from your phone when a tenant needs it for a landlord.
Zelle, as in the sample, is a manual step: mark the invoice paid, then tap Send receipt, just as you would for cash or a check. When a client pays through the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank once you connect Stripe, or your connected bank matches the deposit, the invoice marks itself paid and the receipt emails itself. Invoicing is free and unlimited on the free plan, online payments carry a small processing fee, and Workeey for cleaning businesses shows the rest.
More for cleaners: pages and free templates
- Cleaning business software — visits and invoices in one app
- Invoicing for cleaning businesses — per visit or per month, add-ons on their own lines
- How much to charge for house cleaning — a guide to setting your prices
- How to start a cleaning business — a step-by-step guide to going out on your own
- Best apps for a cleaning business — the apps for this trade compared
- House cleaning invoice template — free, with a filled-in sample
- House cleaning estimate template — a free quote sample
- House cleaning price list template — free, with sample prices
- House cleaner wages by state — what employed maids and housekeeping cleaners earn in every state, from BLS data
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
Do house cleaners give receipts?
Many do, and clients often expect one, especially for cash. Whether your state requires it is a question for your accountant; a receipt for every payment protects you either way.
What should a move-out cleaning receipt include?
The full address, the date cleaned, the type of clean and any add-ons, the amount paid, the date and method, and PAID IN FULL. Tenants often hand it to their landlord.
What's the difference between a cleaning invoice and a receipt?
The invoice tells the client what the clean costs and when to pay. The receipt confirms they paid, with the date and the method.
Can I give one receipt for a month of regular cleans?
Yes, if the client paid once for the month. List each clean by date and total it, then write the payment date and mark it PAID IN FULL.