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Free house cleaning invoice template, with a deep clean sample
A house cleaning invoice is short, but it carries a lot of trust: you were inside someone's home, and the invoice is what tells them exactly what you did there. Copy the free house cleaning invoice template below, compare it with a filled-in deep clean with add-ons, and send it the day you finish. Running a cleaning business? See what Workeey does for cleaners.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The invoice reaches your client by email with a pay link in it.
- You can see every invoice as draft, sent, paid or overdue.
- For the one that slips, turn on reminder texts and Workeey texts the client on a schedule until it's paid, eight texts at most.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a house cleaning invoice
Cleaning clients pay for a result they can see the moment they walk in, and for work they can't: the inside of the oven, the top of the fridge, the baseboards behind the couch. The invoice is where the second kind becomes visible. Name the type of clean (standard, deep, move-out) and the size of the home, then list every add-on separately so the client knows the oven was part of the price, not a favor.
Put your business name and contact details at the top, then the client's name, the address you cleaned, an invoice number, the date of the clean and a due date. If you charge by the hour, show the hours; if you charge a flat price by bedrooms and bathrooms, write that. Add your policy lines, like a lockout fee or how much notice a cancellation needs, at the bottom so they are in writing.
- Your business name, phone and email
- Client name and the address cleaned
- Invoice number, date of the clean, date sent and due date
- Type of clean: standard, deep, move-in or move-out
- Home size: bedrooms, bathrooms or square feet
- A flat price, or hours × your hourly rate
- Each add-on on its own line: oven, fridge, windows, cabinets, laundry
- Subtotal, sales tax if your state taxes cleaning, total, and your cancellation policy (is labor taxed in your state?)
Copy this house cleaning invoice template
Copy these lines and fill in the brackets. Most cleaners have a short menu of add-ons with fixed prices, so keep that menu next to you and use the names exactly as they appear on your price list. When the client compares the invoice with the prices on your website or flyer, the words should match.
If you brought special products for something unusual, such as a stone countertop cleaner the client asked for, bill it as an add-on rather than a supplies line. Everyday sprays, cloths and vacuum bags belong in your base price.
- [Business name] · [phone] · [email]
- Invoice #[6018] · Cleaned on: [date] · Sent: [date] · Due: [date]
- Bill to: [client name] · Address cleaned: [address]
- [Type of clean], [bedrooms] bed / [bathrooms] bath — [flat price], or [hours] × [rate] = [$]
- Add-on: [inside oven] — [$]
- Add-on: [inside fridge] — [$]
- Add-on: [interior windows] — [count] × [price per window] = [$]
- Add-on: [other] — [$]
- Subtotal [$] · Sales tax [rate]% on [taxable services] [$] · Total due [$]
- Terms: due [date] · Pay by [pay link or check] · Cancellation: [notice needed]
Sample house cleaning invoice, filled in
Here is the template on a first-time deep clean of a three-bedroom, two-bath house, with the add-ons clients ask for most. The business, client and prices are made up. The deep clean is a flat price based on the size of the home, and each add-on has its own fixed price, so the client can see what the base price covered and what they chose on top. Only a few states tax residential cleaning; this sample shows how the line looks if yours does.
| Qty | Price | Amount | |
|---|---|---|---|
| Deep clean, 3 bed / 2 bath, about 1,800 sq ft | 1 | $380.00 | $380.00 |
| Add-on: inside oven | 1 | $45.00 | $45.00 |
| Add-on: inside fridge | 1 | $40.00 | $40.00 |
| Add-on: interior windows | 14 | $6.00 / window | $84.00 |
| Add-on: inside kitchen cabinets, emptied by client | 1 | $60.00 | $60.00 |
| Add-on: pet hair, upholstery vacuumed | 1 | $25.00 | $25.00 |
| Subtotal | $634.00 | ||
| Sales tax 4% on cleaning services ($634.00) | $25.36 | ||
| Total due | $659.36 |
There is no markup on this invoice, because a cleaning invoice sells time and skill, not materials. The deep clean is priced higher than a regular visit because the first one takes longest: baseboards, door frames, light switches and the buildup behind appliances. Windows are priced per window, inside only. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Cleaning Co.
How to invoice house cleaning work
Send the invoice the same day, ideally right after you lock up. A client who comes home to a clean house and an invoice in their inbox pays while they're still pleased. Wait a week and the clean has already been lived in.
Write your policies down once and repeat them on every invoice: how much notice you need for a cancellation, what happens if you arrive and can't get in, and what isn't included, such as moving heavy furniture. For regular clients, decide whether you invoice after every visit or once a month for all of them, and tell the client which. If someone pays late, a polite note usually does it; our late-payment reminder templates have a few to copy.
- Send the invoice the day you clean
- List every add-on separately with its fixed price
- Use the same add-on names as your price list
- Put your cancellation and lockout policy on the invoice
- Price the first deep clean higher than regular visits, and say why
Or do it free in Workeey
Workeey turns a finished cleaning job into an invoice with one tap. The client's name and address come across, the lines you added to the job are already there, tax is added and the invoice is numbered. If you sent the client an estimate for a move-out or deep clean first, that converts into the invoice the same way. Workeey doesn't bill your regular clients on its own; you send each invoice when the clean is done.
The invoice reaches your client by email with a pay link in it. After you connect Stripe, they can pay by card, Apple Pay, Google Pay or US bank from the email; a small processing fee applies to online payments. You can see every invoice as draft, sent, paid or overdue. For the one that slips, turn on reminder texts and Workeey texts the client on a schedule until it's paid, eight texts at most. Invoicing is free on the free plan, and Workeey for cleaning businesses shows the rest.
More for cleaners: pages and free templates
- Cleaning business software — visits and invoices in one app
- Invoicing for cleaning businesses — per visit or per month, add-ons on their own lines
- How much to charge for house cleaning — a guide to setting your prices
- How to start a cleaning business — a step-by-step guide to going out on your own
- Best apps for a cleaning business — the apps for this trade compared
- House cleaning estimate template — a free quote sample
- House cleaning receipt template — a free paid-in-full sample
- House cleaning price list template — free, with sample prices
- House cleaner wages by state — what employed maids and housekeeping cleaners earn in every state, from BLS data
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
What should a house cleaning invoice include?
Your business details, the client and the address cleaned, an invoice number, the date of the clean and a due date, the type of clean and home size, the price or hours, every add-on on its own line, any sales tax, the total, and your cancellation policy.
How much more should a deep clean cost than a regular clean?
Many cleaners charge one and a half to two times their regular price for a first deep clean, because it takes much longer. Say so on the invoice, so the client expects the next regular visit to cost less.
Do house cleaners charge sales tax?
In most states residential cleaning isn't taxed, but a few states do tax it. Check with your state's revenue department; if cleaning isn't taxable where you work, leave the tax line off.
How should cleaners charge for add-ons like ovens and windows?
Give each add-on a fixed price, or a price per window or per cabinet, and put them on your price sheet. On the invoice, each add-on gets its own line with that same name and price.