Free landscaping receipt template for installs and hardscape

Download this receipt template: Word, Excel or PDF

Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.

• Word (.docx) — the blank receipt, ready to fill in
• Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
• PDF (.pdf) — the filled-in sample, drawn the way Workeey draws a paid-in-full receipt
• Blank PDF (.pdf) — print it and fill it in by pen
• Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
• Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)

What goes on a landscaping receipt

A landscaping receipt covers a project, not a visit. It should name your business, the homeowner and the property, then describe what was built or planted in words they will still understand next spring: "front bed replanted, paver walkway installed". Number the receipt and write the invoice it settles, since a big install often has a deposit invoice of its own and a final one.

List the plants and materials as the invoice did, with counts and sizes, because that list doubles as the record for any plant guarantee you give. Hardscape lines like pavers and base should show square feet or cubic yards. Then write the date the money came in, how it was paid, and PAID IN FULL or the balance still owed.

• Business name, phone and email
• Homeowner name and property address
• Receipt number and the invoice it settles
• Labor hours or a project price
• Each plant with size and count, and materials by the yard or foot
• Delivery and haul-away lines
• Plant guarantee terms, if you give one
• Date paid, method, and PAID IN FULL or the balance

Copy this landscaping receipt template

Paste the lines into a document or a receipt book and fill the brackets. Copy the plant list straight from the invoice; changing names between the two only invites questions. If you guarantee plants, write the terms on the receipt, because that is the paper the homeowner keeps.

• [Your business name] · [phone] · [email]
• Receipt #[number] for invoice #[number]
• Homeowner: [name] · Property: [address]
• Project: [e.g. front bed and paver walkway]
• Labor — [hours] × [rate] = [$]
• [Plant or material] — [qty] × [price] = [$] (one line each)
• Subtotal [$] · Sales tax [rate]% on plants and materials [$]
• Paid [date] by [card / check #___ / cash / Zelle]
• Total paid: $[amount]
• PAID IN FULL — thank you · Plant guarantee: [terms]

When a landscaper should write a receipt

Write one for every payment on an install, starting with the deposit. Landscape jobs often take money up front to cover plants and pavers, and if you took it by check or cash, that deposit needs its own receipt the day you get it. The final receipt then lists it as paid, and the homeowner can see the balance without asking.

The receipt is also the paper behind your plant guarantee. If a shrub dies in August and the homeowner calls, the receipt shows what was planted, where and when, and on what terms you will replace it. Some homeowners also hand landscape receipts to an HOA that required the work, or keep them for when they sell. Keep a copy of each one with the invoice for your records, and ask your accountant what you need to keep.

• Receipt the deposit for plants and pavers the day you take it
• List plants by size and count so a guarantee claim is easy to check
• Write the guarantee terms on the receipt itself
• For HOA projects, name the work the HOA asked for
• Keep each receipt with its invoice and the plant list

Or do it free in Workeey

Workeey's invoicing makes the landscaping receipt from the paid invoice. Mark the invoice paid and choose Send receipt from its menu; Workeey emails the homeowner a receipt for the project, written as a receipt, with no PDF attached. The receipt PDF itself says PAID IN FULL with the date and leaves off your pay link and bank or Zelle details, and you can share or download it from your phone for the homeowner's records.

Card payments like the sample's can close themselves: once you connect Stripe, a homeowner who pays from the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank, sees the invoice marked paid and the receipt arrive by email, and the same happens when your connected bank matches the deposit. Checks, cash and Zelle need you to mark the invoice paid and tap Send receipt. Invoicing is free and unlimited on the free plan, online payments carry a small processing fee, and Workeey for landscapers has the rest.

More for landscapers: pages and free templates

• Landscaping software — visits, routes and invoices in one app
• Invoicing for landscapers — plants, materials and the install on one bill
• How much to charge for landscaping — a guide to setting your prices
• How to start a lawn care business — a step-by-step guide to going out on your own
• Best apps for a lawn care business — the apps for this trade compared
• Landscaping invoice template — free, with a filled-in sample
• Landscaping estimate template — a free quote sample
• Landscaping and lawn care price list template — free, with sample prices
• Landscaping and lawn care work order template — free, with a filled-in sample
• Free invoice template — every field a trade invoice needs
• Free estimate template — copy it, price it, send it
• Free receipt template — a paid-in-full receipt to copy
• Work order template — the job written down before you bill it
• Late payment reminder templates — texts, emails and a letter to copy and send
• All free templates and tools