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Free landscaping invoice template, with a planting and walkway sample
A landscaping invoice has to make sense to someone standing in their new garden: how many plants went in, how many yards of mulch, how many hours of digging, and what the truck delivery cost. Copy the free landscaping invoice template below, check it against the filled-in sample for a planting bed and paver walkway, and send it when the last plant is watered. Running a landscaping business? See everything Workeey does for landscapers.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Flat-rate PDF (.pdf) — the same job with the hours as one flat price, the same total
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- Your client gets the invoice by email with a pay link.
- Invoices show draft, sent, paid or overdue at a glance.
- If one sits unpaid, switch on reminder texts for it and Workeey texts the client on a schedule until it's paid, no more than eight times.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a landscaping invoice
Landscaping mixes three kinds of charges that clients don't think of the same way: living plants, bulk materials sold by the cubic yard or ton, and the hours it took to put them in the ground. Keep them apart on the invoice. A client who sees "18 perennials, 1-gallon" and "4 cubic yards of mulch" can count them in the bed; a client who sees "Front yard — $3,200" has nothing to check.
Add the usual header: your business name and contact details, the client's name and address, an invoice number, the date and a due date. Then a one-line description of the project, the labor, each kind of plant with its size and count, the bulk materials, the hardscape, and anything you hauled in or out. If you guarantee plants for a season, write the terms at the bottom.
- Your business name, phone, email, and any license your state requires
- Client name and the property address
- Invoice number, date sent, and due date
- Project description, e.g. new front bed and paver walkway
- Labor hours and your hourly rate
- Plants by size and count: trees, shrubs, perennials
- Bulk materials by the cubic yard or ton: soil, mulch, gravel, sand
- Hardscape, delivery and haul-away, then tax, the total and the plant guarantee (is labor taxed in your state?)
Copy this landscaping invoice template
Copy these lines and fill in the brackets. Group the plants by size, not one line per plant, unless it's a specimen tree the client picked out. Bulk materials go in the unit your supplier sold them in, so the cubic yards on the invoice match the delivery ticket.
If you charged a delivery fee from the yard or nursery, give it its own line. Clients understand a delivery charge when they can see it; folded into the plant prices, it just looks like expensive plants.
- [Business name] · [phone] · [email] · [license #, if any]
- Invoice #[4120] · Sent: [date] · Due: [date]
- Bill to: [client name] · Property: [address]
- Project: [short description] · Work dates: [dates]
- Labor — [hours] × [hourly rate] = [$]
- [Plant name, size] — [count] × [your price] = [$]
- [Mulch / soil / stone] — [cu yd or tons] × [price] = [$]
- [Pavers / edging / boulders] — [sq ft or pieces] × [price] = [$]
- Delivery — [$] · Haul-away — [$]
- Subtotal [$] · Sales tax [rate]% on [plants and materials] [$] · Total due [$]
- Plant guarantee: [terms] · Pay by [date] via [pay link or check]
Sample landscaping invoice, filled in
This sample covers a two-day front-yard job: the old sod stripped out, a new bed planted with shrubs, perennials and a small Japanese maple, mulch spread, and a short paver walkway laid on a gravel base. The business, client and prices are made up. Labor is billed by the hour, and tax is charged on the plants and materials only. Some states tax landscaping labor too, so check where you work.
| Qty | Price | Amount | |
|---|---|---|---|
| Labor: strip sod, prep bed, plant, lay walkway | 14 hrs | $65.00 / hr | $910.00 |
| Boxwood shrubs, 3-gallon | 6 | $42.00 | $252.00 |
| Perennials, 1-gallon, mixed | 18 | $14.40 | $259.20 |
| Japanese maple, 6 ft | 1 | $285.00 | $285.00 |
| Garden soil and compost blend | 2 cu yd | $66.00 / cu yd | $132.00 |
| Hardwood mulch, double-shredded | 4 cu yd | $54.00 / cu yd | $216.00 |
| Concrete pavers, walkway | 120 sq ft | $6.60 / sq ft | $792.00 |
| Paver base gravel and leveling sand | 1 lot | $186.00 | $186.00 |
| Bulk material delivery | 1 | $85.00 | $85.00 |
| Old sod and debris haul-away | 1 | $95.00 | $95.00 |
| Subtotal | $3,212.20 | ||
| Sales tax 6.5% on plants and materials ($2,122.20) | $137.94 | ||
| Total due | $3,350.14 |
Plants and materials are billed at cost plus 20%: the perennials cost $12.00 each and bill at $14.40, the mulch cost $45.00 a yard and bills at $54.00, and the pavers cost $5.50 a square foot and bill at $6.60. The 14 labor hours are two people for seven hours. The shrubs and the tree carry a one-season guarantee if watered as instructed. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Landscaping Co.
How to invoice landscaping work
Keep the delivery tickets. Mulch, soil and stone come by the yard or the ton, and the supplier's ticket is your proof of how much went into the yard. If you end up needing more mulch than you estimated, tell the client before you spread it, not after.
Landscaping jobs often outgrow the quote. The client sees the new bed and asks for one more along the fence, or a second tree. Price each add-on when you agree to it and put it on the invoice as its own line, so the final number matches a conversation they remember. For a big install, a deposit before you buy plants is normal; bill it as a separate invoice and subtract it on the final one. If the bill goes past due, our late-payment reminder templates give you ready wording.
- Copy bulk quantities from the delivery ticket
- Group identical plants on one line with a count
- Price add-ons when the client asks, then list them separately
- Write the plant guarantee terms on the invoice
- Invoice the day the job is finished, while the bed looks its best
Or do it free in Workeey
When the last plant is in, Workeey turns the job into an invoice with one tap. The client's name and property address carry over, so do the lines you priced on the job, tax is added, and the invoice is numbered. If you sent an estimate for the install, one tap converts it, so the plant counts and yards of mulch you quoted are already there to adjust.
Your client gets the invoice by email with a pay link. Connect Stripe and they can pay it by card, Apple Pay, Google Pay or US bank right from their inbox, with a small processing fee on online payments. Invoices show draft, sent, paid or overdue at a glance. If one sits unpaid, switch on reminder texts for it and Workeey texts the client on a schedule until it's paid, no more than eight times. Invoicing is free on the free plan; Workeey for landscapers shows the rest of the toolkit.
More for landscapers: pages and free templates
- Landscaping software — visits, routes and invoices in one app
- Invoicing for landscapers — plants, materials and the install on one bill
- How much to charge for landscaping — a guide to setting your prices
- How to start a lawn care business — a step-by-step guide to going out on your own
- Best apps for a lawn care business — the apps for this trade compared
- Landscaping estimate template — a free quote sample
- Landscaping receipt template — a free paid-in-full sample
- Landscaping and lawn care price list template — free, with sample prices
- Landscaping and lawn care work order template — free, with a filled-in sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
What should a landscaping invoice include?
Your business details, the client and property address, an invoice number and due date, a short project description, labor hours, each plant type with size and count, bulk materials by the cubic yard or ton, hardscape, delivery and haul-away, tax, the total, and any plant guarantee.
How do landscapers charge for mulch?
Usually by the cubic yard. Some put the material and the spreading on one line at an installed price per yard; others bill the mulch per yard and count the spreading in the labor hours. Either works, as long as it matches the estimate.
Do landscapers charge sales tax?
It depends on the state. Plants and materials are taxable in most states, while landscaping labor is taxed in some and not in others. If your state taxes the whole job, apply the rate to the full subtotal instead of materials only.
Should I charge a delivery fee for landscaping materials?
If you bring bulk material or plants from a supplier, a delivery fee covers the truck and the trip. Put it on its own line and mention it in the estimate so it isn't a surprise.