Free handyman receipt template for a day of small jobs

Download this receipt template: Word, Excel or PDF

Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.

• Word (.docx) — the blank receipt, ready to fill in
• Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
• PDF (.pdf) — the filled-in sample, drawn the way Workeey draws a paid-in-full receipt
• Blank PDF (.pdf) — print it and fill it in by pen
• Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
• Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)

What goes on a handyman receipt

Handyman receipts are short, but they need the same backbone as any other: who you are, who paid, and a number you can find again. Put your business name and phone at the top, the customer's name and the address of the house, and a receipt number. If you are working for a property manager or a landlord, write the unit as well, since that is what they will file it under.

Because a handyman visit is usually several small fixes, list them, even when the customer pays one round number. "Door rehung, two drywall patches, tub recaulked" tells a landlord or an insurance company far more than "misc repairs". Add the materials at your price, with the store cost and your markup already in it, then the date and method of payment, and PAID IN FULL or the balance.

• Your business name, phone and email
• Customer name, house address, and the unit for rentals
• Receipt number and the invoice number it settles
• Each fix on its own line, in plain words
• Materials as a line, at your price
• Trip charge, if you have one
• Date paid and method: cash, check number, Zelle or card
• Total paid, then PAID IN FULL or what is still owed

Copy this handyman receipt template

Keep these lines in a note on your phone or copy them into a two-part receipt book so the customer gets the top sheet. Fill the brackets, add a line for each fix, and write the payment line last, once the money is actually in your hand.

• [Your business name] · [phone] · [email]
• Receipt #[number] for invoice #[number]
• Customer: [name] · Address: [address, unit]
• Trip charge — [$]
• [Fix, e.g. rehang door] — [qty] × [price] = [$] (one line each)
• Materials: [what] — [$]
• Subtotal [$] · Sales tax [rate]% on materials [$]
• Paid [date] by [cash / check #___ / Zelle / card]
• Total paid: $[amount]
• PAID IN FULL — thank you · Received by: [name]

Handyman receipts for cash, landlords and rentals

Cash is common in handyman work, and cash with no receipt is how disagreements start. Count it in front of the customer, write the receipt right then, and hand it over before you leave. If you were paid by check, write the check number on the receipt. With Zelle, wait until the transfer shows up before you write PAID IN FULL.

Landlords and property managers are a big share of handyman customers, and they need a receipt per unit to charge the right tenant or to file the repair as an expense. Ask how they want it addressed before you write it. If a homeowner is sending your receipt in with an insurance claim for a damaged door or a ceiling patch, describe the damage and the fix plainly. Keep a copy of every receipt for your records, and ask your accountant what you need to hold on to.

• Count cash in front of the customer and write the receipt on the spot
• Note the check number, and wait for a Zelle transfer to land
• One receipt per unit for landlords and property managers
• Name the damage and the fix plainly when it is for an insurance claim
• Keep a copy of every receipt with its invoice

Or do it free in Workeey

Workeey's invoicing saves you the receipt book. After the invoice for a visit is marked paid, its menu has Send receipt, and Workeey emails the customer a receipt; it reads as a receipt and carries no attachment. The receipt PDF says PAID IN FULL with the date, without your pay link or your bank or Zelle details, and you can share it or download it from your phone, which helps when a landlord asks for a copy.

Cash, as in the sample, works this way: mark the invoice paid, then tap Send receipt. Checks and Zelle are the same. Only when the customer pays through the pay link in the invoice email, by card, Apple Pay, Google Pay or US bank once you connect Stripe, or when your connected bank matches the deposit, does the invoice mark itself paid and email the receipt by itself. Invoicing is free and unlimited on the free plan, online payments carry a small processing fee, and Workeey for handymen covers the rest.

More for handymen: pages and free templates

• Handyman software — a day of small jobs in one app
• Invoicing for handymen — every task its own line
• How much to charge for handyman work — a guide to setting your prices
• How to start a handyman business — a step-by-step guide to going out on your own
• Best apps for a handyman business — the apps for this trade compared
• Handyman invoice template — free, with a filled-in sample
• Handyman estimate template — a free quote sample
• Handyman price list template — free, with sample prices
• Handyman work order template — free, with a filled-in sample
• Handyman wages by state — what employed general maintenance and repair workers earn in every state, from BLS data
• Free invoice template — every field a trade invoice needs
• Free estimate template — copy it, price it, send it
• Free receipt template — a paid-in-full receipt to copy
• Work order template — the job written down before you bill it
• Late payment reminder templates — texts, emails and a letter to copy and send
• All free templates and tools