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Free lawn care invoice template, with a monthly mowing sample
Lawn care is billed differently from almost any other trade: small amounts, the same customer week after week, and one invoice at the end of the month instead of one per visit. Copy the free lawn care invoice template below, see how a month of mowing looks with each visit on its own line, and send yours on the first of the month. Mowing as part of a bigger outdoor business? Workeey for landscapers covers the rest.
Download this invoice template: Word, Excel or PDF
Free to download, with no sign-up and no email. Open the Word file to type over the brackets, or the Excel file to swap in your own lines — the totals follow. Prefer paper? Print the blank PDF and fill it in by pen.
- Word (.docx) — the blank invoice, ready to fill in
- Excel (.xlsx) — the sample lines with amounts, tax and the total that work themselves out
- PDF (.pdf) — the filled-in sample, drawn the way Workeey draws an invoice
- Flat-rate PDF (.pdf) — the same job with the hours as one flat price, the same total
- Blank PDF (.pdf) — print it and fill it in by pen
- Google Docs — your own copy of the Word file, in your Google Drive (Google asks you to sign in)
- Google Sheets — your own copy of the Excel file, in your Google Drive (Google asks you to sign in)
Fill in this invoice online
Change anything, pick a style, and download the PDF — free, no sign-up. What you type isn't sent to Workeey. The PDF is made in your browser.
Send it and get paid with Workeey
- The invoice goes out by email with a pay link, so once you connect Stripe the customer can pay by card, Apple Pay, Google Pay or US bank in a minute.
- Every invoice is marked draft, sent, paid or overdue, which makes it easy to spot the customer who skipped June.
- For that customer, switch on reminder texts on the invoice and Workeey sends them on a schedule until it's paid, at most eight.
- Invoicing is free on the free plan.
Already have an invoice? The free invoice checker reads one you paste and says what it is missing.
What goes on a lawn care invoice
A $55 mow doesn't need its own invoice. Most lawn care businesses bill once a month, and that monthly invoice works best when it lists every visit with its date. The customer who wasn't home on a Tuesday can see you came, and if a week got rained out, the missing line explains why the total is lower than last month's.
Beyond the visits, add whatever was extra that month: edging the beds, a leaf cleanup, trimming shrubs, a fertilizer application, hauling away bags. Put each one on its own line with its date. At the top go your name and contact details, the customer and the property address, an invoice number, the billing period, the date and the due date.
- Your business name, phone and email
- Customer name and the property you mow
- Invoice number, billing period (for example, June 1–30), date and due date
- One line per visit, with the date and the per-visit price
- Extras that month, each dated: edging, cleanup, trimming, treatments
- Fertilizer or weed control applications, with any applicator license your state requires
- Subtotal, sales tax if your state taxes lawn services, and the total due (is labor taxed in your state?)
- How to pay, and when the next monthly invoice will come
Copy this lawn care invoice template
Copy these lines and fill in the brackets. Keep the visit lines short; the customer is scanning for dates, not reading. If a visit was skipped for rain or drought, you can leave it off, or add a line with no charge that says "rained out" so the customer sees you noticed.
During the month, keep a running list in a notebook or on your phone of each address and the dates you mowed it. At the end of the month, the invoice is just that list with prices next to it.
- [Business name] · [phone] · [email]
- Invoice #[5063] · Period: [month] · Sent: [date] · Due: [date]
- Bill to: [customer name] · Property: [address]
- Mow, trim, blow — [date] — [$]
- Mow, trim, blow — [date] — [$] (one line per visit)
- [Extra service] — [date] — [qty] × [rate] = [$]
- Yard waste haul-away — [bags or loads] × [rate] = [$]
- Subtotal [$] · Sales tax [rate]% on [taxable services] [$] · Total due [$]
- Terms: due [date] · Pay by [pay link or check] · Next invoice: [date]
Sample lawn care invoice, filled in
Here is one month for one customer: four weekly mowing visits in June, the beds edged mid-month, and a one-time cleanup after a storm with the bags hauled away. Everything is made up, prices included. Unlike a landscaping install there are no plants or materials here, so the tax line in this sample covers the services. Many states don't tax mowing at all, while some tax every lawn service; if yours doesn't, leave the tax line off.
| Qty | Price | Amount | |
|---|---|---|---|
| Mow, trim and blow, June 3 | 1 | $55.00 | $55.00 |
| Mow, trim and blow, June 10 | 1 | $55.00 | $55.00 |
| Mow, trim and blow, June 17 | 1 | $55.00 | $55.00 |
| Mow, trim and blow, June 24 | 1 | $55.00 | $55.00 |
| Edge beds and walkways, June 17 | 1 | $40.00 | $40.00 |
| Storm cleanup: branches, leaves, bed weeding, June 24 | 2.5 hrs | $50.00 / hr | $125.00 |
| Yard waste bags hauled away | 6 bags | $4.00 / bag | $24.00 |
| Subtotal | $409.00 | ||
| Sales tax 6% on lawn services ($409.00) | $24.54 | ||
| Total due | $433.54 |
The mowing price is flat per visit for this lot size, so every visit reads the same and a rained-out week simply drops a line. The cleanup was billed by the hour because nobody could guess the storm damage in advance, and the rate was agreed with the customer before starting. Payment terms on this sample: due in 14 days, paid by card or bank from the pay link in the invoice email, or by check to Example Lawn Care Co.
How to invoice lawn care work
Pick one billing day and stick to it. Customers get used to a lawn invoice arriving on the first of the month, and they pay faster when it shows up when they expect it. A steady date also protects you: you never end up with three months of mowing you forgot to bill, and a customer who suddenly owes $650 they hadn't planned for.
Tell customers how extras work before the season starts. A line in your first message such as "edging is $40, cleanups are $50 an hour, and I'll always ask first" means no add-on on the monthly invoice comes as a surprise. Some lawn businesses ask new customers to pay the first month up front; that's a fair rule to set, and you can bill it as its own invoice. If a customer falls behind, a short, friendly text usually fixes it; our late-payment reminder templates have wording for that.
- Bill on the same day every month
- One line per visit, with its date
- Agree prices for extras before the season and ask before doing them
- Note rained-out weeks so a lower total makes sense
- Follow up quickly, because small overdue amounts get forgotten
Or do it free in Workeey
You still make each lawn care invoice yourself; Workeey doesn't bill your mowing customers on a schedule. What it saves is the typing. If you keep a customer's month as a job and add each visit to it, one tap at the end of the month turns that job into an invoice, with the customer, the address and the lines carried over, tax added and the invoice numbered. A one-off job, like a spring cleanup, becomes an invoice the same way.
The invoice goes out by email with a pay link, so once you connect Stripe the customer can pay by card, Apple Pay, Google Pay or US bank in a minute; a small processing fee applies to online payments. Every invoice is marked draft, sent, paid or overdue, which makes it easy to spot the customer who skipped June. For that customer, switch on reminder texts on the invoice and Workeey sends them on a schedule until it's paid, at most eight. Invoicing is free on the free plan; pricing covers the rest.
More for lawn care pros: pages and free templates
- Lawn care software — mowing routes and a month of visits on one invoice
- Invoicing for lawn care — how to bill a month of mowing
- How much to charge for lawn mowing — a guide to setting your prices
- How to start a lawn care business — a step-by-step guide to going out on your own
- Best apps for a lawn care business — the apps for this trade compared
- Lawn care estimate template — a free quote sample
- Lawn care receipt template — a free paid-in-full sample
- Landscaping and lawn care price list template — free, with sample prices
- Landscaping and lawn care work order template — free, with a filled-in sample
- Free invoice template — every field a trade invoice needs
- Free estimate template — copy it, price it, send it
- Free receipt template — a paid-in-full receipt to copy
- Work order template — the job written down before you bill it
- Late payment reminder templates — texts, emails and a letter to copy and send
- All free templates and tools
Should I invoice lawn care customers weekly or monthly?
Monthly is the most common: one invoice with every visit listed by date. Weekly suits one-off customers or a new customer you don't know yet. Whichever you pick, tell customers up front and send it on the same day each time.
How do I write an invoice for lawn mowing?
List each visit with its date and price, add extras such as edging or cleanup on their own dated lines, then the subtotal, any sales tax and the total. Include the billing period, the due date and how to pay.
Is lawn mowing subject to sales tax?
It depends on the state. Many states don't tax mowing, while some tax lawn and landscaping services. Check with your state's revenue department, and if mowing isn't taxed where you work, leave the tax line off.
How should I charge for edging or a yard cleanup on top of mowing?
Many lawn businesses set a flat price for edging and an hourly rate for cleanups, since storm damage and leaf loads vary. Agree the price before doing the work and put it on that month's invoice as its own dated line.